Position Info:

• Position will remain open for a minimum of 5 days current PSE-OP members must apply within 5 days of posting date to be guaranteed consideration for position. Pay rates listed are 2025-26 rates will be adjustedfor 2026-27 per CBA. There may be some cross training days in June 2026.

Benefit Info:

• *Benefits offered: Medical Dental Vision Prescription (SEBB) Long-Term Disability Insurance Accidental Death and Dismemberment Insurance and Life Insurance Retirement Sick personal and bereavement leave Health Reimbursement Arrangement (VEBA) Employee Assistance Program. *Optional Benefits: Additional life and accidental death and dismemberment insurance Deferred compensation Annuities (403(b) Roth) Medical flexible spending arrangement Limited purpose flexible spending arrangement Dependent care assistance program

CLASSIFICATION: PSE-OP Office Personnel

TITLE: Department Coordinator Learning & Teaching

REPORTS TO: Assistant Superintendent of Learning and Teaching

POSITION SUMMARY

The Department Coordinator provides advanced administrative programmatic and operational support to the Learning & Teaching Department under the general supervision of the Assistant Superintendent of Learning and Teaching. This position coordinates departmental workflows manages complex data and reporting requirements for State and Federal Programs supports program compliance and leads logistical and operational systems for curriculum assessment and student services support.

The Coordinator serves as a key resource for department staff school teams and external partners ensuring smooth operations accurate information flow and timely completion of critical tasks. This position requires strong organizational skills independent decision-making and the ability to support the department in advancing district instructional goals.

PREFERRED QUALIFICATIONS:

Education and/or Experience

• High school graduate or equivalent; Associates degree or higher preferred
• Three or more years of progressively responsible office program support or coordination experience
• Experience working with staff educational agencies and the public
• Advanced proficiency with Microsoft Office Suite (including Excel) Google Workspace and database programs
• Experience with NWRDC/WSIPC and Skyward systems preferred

Special Requirements

• Valid First Aid/CPR card
• Successful Washington State Patrol and Federal Bureau of Investigation fingerprint clearance
• I-9 employment eligibility in compliance with the Immigration Reform and Control Act
• HIV/HBV training (obtain within 60 days of hire date District provided)
• Human Resources new hire training (obtain within 60 days of hire date District provided)
• Availability to work extra hours as needed to meet deadlines

Knowledge Skills and Abilities

• Strong knowledge of clerical and administrative practices and procedures
• High-level skill in organization project management and workflow coordination
• Excellent written and oral communication skills including grammar formatting and professional correspondence
• Keyboarding skill at 55 words per minute with accuracy
• Ability to operate and troubleshoot general office systems technology and software platforms
• Ability to interpret and apply state and federal program requirements
• Ability to manage complex records and ensure accuracy in data reporting
• Ability to work independently set priorities and meet deadlines in a fast-paced environment
• Ability to maintain strict confidentiality
• Ability to establish and maintain effective working relationships with staff parents agencies and the public
• Ability to work effectively under pressure and with frequent interruptions

POSITION RESPONSIBILITIES:

The list of position responsibilities is not exhaustive and may be supplemented as necessary.

General Responsibilities

• Provide advanced administrative and program coordination support to the Learning & Teaching Department.
• Coordinate and maintain department calendars schedules timelines and communication systems.
• Prepare and process correspondence reports presentations and data submissions for internal and external stakeholders.
• Manage incoming and outgoing department communications including mail email and document routing.
• Maintain program records and files for State and Federal Programs student discipline documentation and homeless student support services.
• Support compliance monitoring by organizing required documentation and assisting with audits and reporting.
• Coordinate and oversee the processing of timesheets Time and Effort logs and related federal program documentation.
• Coordinate logistics for parent and staff meetings trainings and department events.
• Process purchase orders track expenditures and manage financial documentation related to departmental services including translation/interpretation.
• Provide operational support for curriculum materials management including barcoding and tracking textbook inventory.
• Monitor workflow efficiency and recommend improvements to departmental procedures.
• Maintain regular and punctual attendance.
• Maintain compliance with federal/state laws and district policies including mandatory reporting obligations.
• Other duties as assigned within the PSE Monroe OP bargaining unit.

PHYSICAL/MENTAL REQUIREMENTS:

The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions:

• Extended periods of computer use
• Use of telephone and office equipment
• Ability to perceive sound use near/far vision and maintain depth perception
• Ability to communicate clearly and professionally
• Ability to lift carry push or pull 10 to 20 pounds frequently
• Ability to sit stand and walk for extended periods
• Ability to attend off-site trainings and workshops
• Work performed in an open office environment with frequent interruptions
• Some outdoor activity may be required; may encounter changing weather conditions and uneven surfaces

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

EMPLOYMENT CONDITIONS:

This position is a PSE-represented role within the Office Personnel Association. All employment conditions including vacation holidays and compensation are governed by the PSE of Monroe collective bargaining agreement. Work hours and schedule are determined by the district.

EVALUATION PROCEDURES:

An annual evaluation of performance shall be completed by the Assistant Superintendent of Learning and Teaching in accordance with District evaluation procedures.

March 2026

Required Experience:

IC