Office Manager

Centurion - South Africa

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Duties & Responsibilities

Oversee and manage daily administrative operations ensuring a well-organised and efficient office environment.
Coordinate schedules appointments and meetings for the team including preparing agendas and taking minutes.
Manage and monitor the teams budget tracking expenses processing invoices and reporting to stakeholders.
Act as a liaison between internal and external stakeholders to facilitate effective communication and collaboration.
Ensure compliance with statutory regulations and internal processes maintaining document control systems.
Plan and coordinate events workshops and special projects managing logistics and necessary resources.
Handle travel arrangements bookings and itineraries and accompany team members when required.
Maintain and secure important documents ensuring confidentiality and version control.
Ensure the office is equipped with necessary supplies and equipment coordinating with vendors as needed.
Support cross-functional initiatives by collaborating with various departments to achieve organisational goals.

Minimum Requirements

Diploma in Office Administration (Essential/Minimum)
Certificate in Business Administration (Essential/Minimum)
Bachelors Degree in a relevant field (Recommended/Desirable)
Minimum of 3 years of professional experience managing administrative coordination research and analysis tasks in a corporate environment
Proficient in Microsoft Office Suite and document management systems
Strong interpersonal skills for effective communication and collaboration within a team and organization-wide
Demonstrated ability to manage multiple projects prioritise tasks and work under pressure in a fast-paced environment
Experience in budget management including tracking expenses and processing invoices
Knowledge of compliance processes and statutory regulations related to labor laws health and safety regulations and data protection laws
Ability to work independently and collaboratively supporting cross-functional projects and initiatives
Strong planning organising and integration skills with attention to detail and a proactive approach to problem-solving
Ability to build and maintain positive relationships with internal and external stakeholders
Psychometric Assessment (Essential/Minimum)
Certificate of Fitness (Essential/Minimum)

Required Experience:

Duties & ResponsibilitiesOversee and manage daily administrative operations ensuring a well-organised and efficient office environment.Coordinate schedules appointments and meetings for the team including preparing agendas and taking minutes.Manage and monitor the teams budget tracking expenses proc...

Duties & Responsibilities

Oversee and manage daily administrative operations ensuring a well-organised and efficient office environment.
Coordinate schedules appointments and meetings for the team including preparing agendas and taking minutes.
Manage and monitor the teams budget tracking expenses processing invoices and reporting to stakeholders.
Act as a liaison between internal and external stakeholders to facilitate effective communication and collaboration.
Ensure compliance with statutory regulations and internal processes maintaining document control systems.
Plan and coordinate events workshops and special projects managing logistics and necessary resources.
Handle travel arrangements bookings and itineraries and accompany team members when required.
Maintain and secure important documents ensuring confidentiality and version control.
Ensure the office is equipped with necessary supplies and equipment coordinating with vendors as needed.
Support cross-functional initiatives by collaborating with various departments to achieve organisational goals.

Minimum Requirements

Diploma in Office Administration (Essential/Minimum)
Certificate in Business Administration (Essential/Minimum)
Bachelors Degree in a relevant field (Recommended/Desirable)
Minimum of 3 years of professional experience managing administrative coordination research and analysis tasks in a corporate environment
Proficient in Microsoft Office Suite and document management systems
Strong interpersonal skills for effective communication and collaboration within a team and organization-wide
Demonstrated ability to manage multiple projects prioritise tasks and work under pressure in a fast-paced environment
Experience in budget management including tracking expenses and processing invoices
Knowledge of compliance processes and statutory regulations related to labor laws health and safety regulations and data protection laws
Ability to work independently and collaboratively supporting cross-functional projects and initiatives
Strong planning organising and integration skills with attention to detail and a proactive approach to problem-solving
Ability to build and maintain positive relationships with internal and external stakeholders
Psychometric Assessment (Essential/Minimum)
Certificate of Fitness (Essential/Minimum)

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

Exxaro

Exxaro is about more than mining. It is about powering better lives in Africa and beyond, through our sustainability strategy, ESD, community development & more.

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