Faculty Support Specialist

The College of Professional and Continuing Studies is seeking a Faculty Support Specialist to join our team. Under direct supervision this position will provide administrative support to existing staff in the areas of faculty onboarding adjunct faculty support and course scheduling.

Daily responsibilities will include:

• Serve as a contact person for full-time and adjunct faculty members providing information regarding training hiring and onboarding processes including availability of resources and training materials.
• Receive calls take messages route visitors to appropriate staff.
• Maintain confidential office files and records including gathering CVs and transcripts from incoming faculty prospects.
• Maintain and update faculty MIS database.
• Assist senior staff with PACS course scheduling and faculty training.
• Prepare reports of faculty course rotation inload/overload and send contracts and correspondence to faculty.
• Administrative entry-level office duties including but not limited to making copies opening and routing mail running errands monitoring supplies and scheduling appointments.

Required Education and Experience: High School diploma or GED AND:

• 12 months office clerical or administrative support experience.

Skills:

• Working knowledge of office procedures.
• General office and customer service skills.
• Working knowledge of Microsoft Office Suite (Outlook Excel and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask be organized and self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listens.
  • Engage in repetitive motion.
  • Use of computer and telephone.
  • Stand stoop bend and reach.
• Environmental:
  • Standard office environment with occasional exposure to pressure caused by deadlines and busy periods.

Departmental Preferences:

• Bachelors degree
• Previous experience working in higher education with faculty.

Supervision: No supervisory duties.

Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.