Academic or Clinical Program Management & Services Associate

Iowa, IA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

The University of Iowa Healthcare Department of Family Medicine is seeking an Academic or Clinical Program Management & Services Associate (Clerkship Program Coordinator) to provide developmental and administrative expertise for the Family Medicine-Psychiatry Residency program Sports Medicine Fellowship Medical Education Fellowship and Physician Assistant Residency post-graduate training programs within the Department of Family Medicine. This position will also serve as liaison and counsel for the residency and fellowship programs at UIHC VAMC and off-site locations

Recruit Admit and Retain Prospective and Current Students for Programs
- Represent training programs at all recruitment events.
- Coordinate and supervise interview process including applicant contacts; interviews with faculty residents travel and housing of applicants.
- Prepare Website for training programs.
- Manage Electronic Resident Application System (ERAS) National Resident Matching Program (NRMP) and Interview Broker registration process
- Screen applicants interviews and refers ambiguous cases to Program Directors for review.
- Review program materials and status of application with applicants
- Evaluate applicants as part of the overall evaluation process under the direction of the Program Directors
- Provide input and support for NRMP ranking process and NRMP Supplemental Offer and Acceptance Program
Enrollment Management
- Review residency and fellowship curriculum requirements and changes with the Program Directors
- Prepare materials for residents describing the curriculum requirements and rotation particulars.
- Counsel and solicit elective requests from residents in the development of desired rotations.
- Prepare yearly rotation schedule for the Program Directors review.
- Negotiate rotation requests with UIHC service liaisons and off-site locations.
- Prepare required ACGME program letter of agreements for off-site rotations.
- Manage final rotation schedule throughout the year and facilitate rotation changes as requested.
- Coordinate resident schedules with Family Care Center scheduler.
- Develop orientation schedule for residents and fellows in cooperation with the Program Directors
- Coordinate orientation activities including personnel space supplies and equipment and all other necessary matters.
- Coordinate orientation evaluation and feedback process relating to the orientation experiences.
- Manage annual timeline of critical events calendar for each program along with special events and projects
- Oversees training verification for program graduates.
- Prepare letters of recommendation and reference requests for residents and alumni for the Residency Directors review and signature
- Correspond with clinical services and departments regarding curricular matters rotation assignments and changes and vacations and absences.
- Maintain data files on current and former residents for use in internal and external reports.
- Oversight of resident and fellow licensure and training certification renewal
- Liaison to Office of Graduate Medical Education and other program coordinators.
- Meet with new residents and fellows to review UIHC and residency policies i.e. curriculum rotation schedules vacation leave conference leave and other absences.
- Meet with new residents for review of MedHub resident management system and delineate resident requirements and support staff responsibilities.
Budget oversight and management
- Verify all residency and fellowship expenditures and budgets
Academic Standards and Curricular Policies
- Treats all matters regarding residents staff and patients in a confidential manner.
- Obtains only that information necessary for job and discourages conversation about individuals not related to duty.
- Reports to work on time and leaves at proper time.
- Uses sick leave and vacation in accordance with departmental policies.
- Maintain system for Accreditation Council of Graduate Medical Education collect data and complete annual program reports.
- Compile maintain and update all documents necessary for future accreditation site visits.
- Works with PA Residency Program Director on attaining and then maintaining program accreditation.
- Possesses knowledge of the Institutional and Program Requirements for the Accreditation Council for Graduate Medical Education applicable professional societies and boards and program specific curricular requirements.
Completes any other duties as assigned.

Percent of Time:100%

Benefits Highlights:

Regular salaried position located in Iowa City Iowa
Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowaclickhere

Education Requirements:

Must have bachelors degree in business administration or related field or an equivalent combination of education and experience.

Experience Requirements:

Minimum 1-year administrative experience working with graduate medical education (GME)

Desired Qualifications:

Experience with MedHub is highly desirable.
Previous experience working with ProTrav APR Qualtrics and Sign Up Genius is highly desirable.
Prefer knowledge and experience with Epic EHR.
Prefer knowledge and experience managing Social Media platforms.
Knowledge of University of Iowa (UICCOM/UIHC) policies and procedures.
Supervisory experience

Application Process:

To be consideredapplicants must upload a resume and cover letter clearly stating how requirements are met. Up to 5 professional references will be requested at a later step in the recruitment process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be required to self-disclose any conviction historyand will be subject to a criminal background check and credential/education verification.

This position is not eligible for university sponsorship for employment authorization.

For additional questions please contact Austin Bullock at

Additional Information

Compensation

Contact Information

Required Experience:

Recruit Admit and Retain Prospective and Current Students for Programs
- Represent training programs at all recruitment events.
- Coordinate and supervise interview process including applicant contacts; interviews with faculty residents travel and housing of applicants.
- Prepare Website for training programs.
- Manage Electronic Resident Application System (ERAS) National Resident Matching Program (NRMP) and Interview Broker registration process
- Screen applicants interviews and refers ambiguous cases to Program Directors for review.
- Review program materials and status of application with applicants
- Evaluate applicants as part of the overall evaluation process under the direction of the Program Directors
- Provide input and support for NRMP ranking process and NRMP Supplemental Offer and Acceptance Program
Enrollment Management
- Review residency and fellowship curriculum requirements and changes with the Program Directors
- Prepare materials for residents describing the curriculum requirements and rotation particulars.
- Counsel and solicit elective requests from residents in the development of desired rotations.
- Prepare yearly rotation schedule for the Program Directors review.
- Negotiate rotation requests with UIHC service liaisons and off-site locations.
- Prepare required ACGME program letter of agreements for off-site rotations.
- Manage final rotation schedule throughout the year and facilitate rotation changes as requested.
- Coordinate resident schedules with Family Care Center scheduler.
- Develop orientation schedule for residents and fellows in cooperation with the Program Directors
- Coordinate orientation activities including personnel space supplies and equipment and all other necessary matters.
- Coordinate orientation evaluation and feedback process relating to the orientation experiences.
- Manage annual timeline of critical events calendar for each program along with special events and projects
- Oversees training verification for program graduates.
- Prepare letters of recommendation and reference requests for residents and alumni for the Residency Directors review and signature
- Correspond with clinical services and departments regarding curricular matters rotation assignments and changes and vacations and absences.
- Maintain data files on current and former residents for use in internal and external reports.
- Oversight of resident and fellow licensure and training certification renewal
- Liaison to Office of Graduate Medical Education and other program coordinators.
- Meet with new residents and fellows to review UIHC and residency policies i.e. curriculum rotation schedules vacation leave conference leave and other absences.
- Meet with new residents for review of MedHub resident management system and delineate resident requirements and support staff responsibilities.
Budget oversight and management
- Verify all residency and fellowship expenditures and budgets
Academic Standards and Curricular Policies
- Treats all matters regarding residents staff and patients in a confidential manner.
- Obtains only that information necessary for job and discourages conversation about individuals not related to duty.
- Reports to work on time and leaves at proper time.
- Uses sick leave and vacation in accordance with departmental policies.
- Maintain system for Accreditation Council of Graduate Medical Education collect data and complete annual program reports.
- Compile maintain and update all documents necessary for future accreditation site visits.
- Works with PA Residency Program Director on attaining and then maintaining program accreditation.
- Possesses knowledge of the Institutional and Program Requirements for the Accreditation Council for Graduate Medical Education applicable professional societies and boards and program specific curricular requirements.
Completes any other duties as assigned.

Percent of Time:100%

Benefits Highlights:

Regular salaried position located in Iowa City Iowa
Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowaclickhere

Education Requirements:

Must have bachelors degree in business administration or related field or an equivalent combination of education and experience.

Experience Requirements:

Minimum 1-year administrative experience working with graduate medical education (GME)

Desired Qualifications:

Experience with MedHub is highly desirable.
Previous experience working with ProTrav APR Qualtrics and Sign Up Genius is highly desirable.
Prefer knowledge and experience with Epic EHR.
Prefer knowledge and experience managing Social Media platforms.
Knowledge of University of Iowa (UICCOM/UIHC) policies and procedures.
Supervisory experience

Application Process:

Successful candidates will be required to self-disclose any conviction historyand will be subject to a criminal background check and credential/education verification.

This position is not eligible for university sponsorship for employment authorization.

For additional questions please contact Austin Bullock at

Additional Information

Compensation

Contact Information

Required Experience:

Key Skills

Microsoft Office
Inventory Control
Soft Skills Training
General Management
Higher Education
Office Operations
Administration Support
Document Control Management
Documentation
Office Administration
Teaching/Lecturing
Inventory Management
Document Management
Inventory
Office Management

Apply Now

About Company

UIOWA

The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click