Department Assistant (WM)

Role Overview

Under the supervision of our office manager you will play a key role in supporting coordinating and facilitating the daily operations and internal events of our international Business Unit.

A dynamic multicultural environment where no day looks the same.

Main Responsibilities

In this role you will be responsible for contributing to the smooth running of our offices day-to-day operations and providing administrative support to the leadership team particularly the Marketing Commercial Strategy & Innovation and Human Resources departments - two members of which do not speak French. Your scope of intervention may initially cover all departments allowing you to gain a comprehensive overview of the organization.

You will work in close collaboration with our Gnosis executive assistants in France and in Italy. Your role will evolve in a flexible manner to meet the changing needs of the company.

Organization & Coordination for LT members

• Plan and coordinate meetings workshops business travel and agendas;
• Manage logistics: invitations supporting documents agendas follow-ups;
• Ensure smooth coordination with internal functions and always maintain confidentiality.

Administrative & Financial Support

• Support legal processes: information gathering signature workflows digital archiving;
• Support if necessary the creation of suppliers purchase requests and purchase orders and assist with budget and invoice follow-up (information collection tracking liaison with Finance & Procurement) under SAP.

Internal & External Events Coordination

• Your responsibilities will cover logistics activities catering and transportation as well as the preparation of materials and the use of interactive tools (polls Q&A);
• Note-taking and drafting minutes.

Internal Communication & Team Support

• Update org charts mailing lists Teams/SharePoint spaces;
• Animate collaborative tools and contribute to internal communication;
• Support onboarding;
• Foster collaboration and team spirit across sites.

Digital Tools & Content Creation

• Facilitate sessions using Mentimeter Klaxoon Wooclap...;
• Create visual materials using Canva PowerPoint and simple video editing tools.

Qualifications :

Profile soft skills

• Excellent organizational relational multitasking skills;
• Proactive curious adaptable and reliable in a fast-paced environment;
• Strong communication and interpersonal skills and teamwork mindset;
• Customer-service oriented approach.

Profile Technical Skills

• Fluent in English and French;
• Proficient in Microsoft Office suite (Word Excel PowerPoint) interactive tools experience (Mentimeter/Klaxoon).

Education & Experience

• Bachelors degree or equivalent experience;
• 5 years of experience in a similar role.

Additional Information :

Why Join Us

• A growing international environment;
• A central and impactful role;
• A collaborative culture valuing initiative.

At Lesaffre diversity is a strength that enriches our culture and our teams. We are committed to offering you a work environment where you can thrive regardless of your background gender age or abilities. We encourage all applications as we believe that diverse perspectives strengthen our ability to innovate and meet the challenges of tomorrow.

Remote Work :

No

Employment Type :

Full-time