Office Manager (Full-Time, Exempt)

Chads Coalition For Mental Health

Job Location:

St. Louis, MO - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Responsive recruiter

Replies within 24 hours

Benefits:

FSA - Flexible Spending Account
Life Long-Term AD&D Insurance
Maternity Leave (6 Weeks Paid)
Our Impact - Saving Lives
401(k)
401(k) matching
Bonus based on performance
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Parental leave
Training & development
Vision insurance

Office Manager (Full-Time Exempt)

CHADS Coalition for Mental Health saves young lives by advancing the awareness and prevention of depression and suicide.

CHADS believes in the importance of educating our teens about depression suicide prevention and social emotional wellbeing. Its three main programs are the SOS (Signs of Suicide) program CHADS Family Support and the Social Emotional Wellbeing Programs. These programs are intended for elementary middle high school and college students faculty and parents.

Position Summary:

The Office Manager supports the daily operations of the agency across administrative financial development and facilities functions. This role works closely with agency leadership department heads and occasionally board members to ensure efficient office operations accurate financial processes and strong organizational support.

The Office Manager reports directly to the CEO.

This is a full-time exempt position with standard in office hours MondayFriday 8:00 a.m. to 4:30 p.m. Occasional evening or weekend availability may be required for meetings or special events.

Job Responsibilities:

Office & Administrative Operations

Oversee daily office operations including mail deliveries phone management room reservations and office organization.

Order and manage office supplies and coordinate facility maintenance and vendor services.

Maintain required certifications safety compliance items and assist with CARF audits and drills.

Draft general correspondence and coordinate staff travel training registrations and conference arrangements.

Financial & Accounting Support

Manage financial documentation including receipt uploads vendor records W-9s and bill imaging.

Assign and review GL coding and cost center classifications and resolve discrepancies.

Prepare and process bank deposits monitor daily balances and maintain banking platform functions including Positive Pay.

Process reimbursements track missing documentation and compile financial records for the accountant.

Support grant pledge and in-kind revenue documentation.

Systems & Data Management

Maintain records in agency platforms including Donor Perfect and TCCFO systems (DEXT/Bills).

Upload and organize donor grant and financial documentation.

Generate reports as needed to support leadership and development activities.

Development HR & Organizational Support

Record donations and assist the Development department with donor tracking and reporting.

Assist Human Resources with orientation as needed.

Support event coordination and volunteer management when needed.

Leadership & External Relations

Assist the CEO with scheduling and preparation for Board of Directors meetings and maintain board documentation.

Coordinate program documentation including MOUs.

Serve as liaison with vendors financial partners and external service providers.

Qualifications:

Education & Experience

High school diploma required; bachelors degree preferred.

Minimum five years of administrative or office management experience.

Experience supporting financial processes or accounting documentation preferred.

Skills & Knowledge

Knowledge of basic accounting principles including GL coding reconciliation and financial documentation review.

Strong organizational communication and problem-solving skills.

Ability to manage multiple responsibilities while maintaining confidentiality and attention to detail.

Professional communication with staff leadership vendors and board members.

Technical Skills

Proficiency in Microsoft Office (Word Excel Outlook PowerPoint Teams).

Experience with systems such as Donor Perfect DEXT Bills or similar platforms preferred.

Strong comfort with digital systems and financial software.

The starting salary for this position is $50000

CHADS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. CHADS is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Compensation: $50000.00 per year

OUR MISSION

CHADS SAVES YOUNG LIVES BY ADVANCING THE AWARENESS AND PREVENTION OF DEPRESSION AND SUICIDE.

WHAT WE DO

CHADS is a 501(c)(3) organization offering Signs of Suicide Family Support and Social Emotional Well-being programs to advance the awareness and prevention of depression and suicide. Aside from providing adolescents and young adults ages 25 and under with counseling services and educational programs we also serve parents educators and community members with resources presentations and more to provide a holistic and proactive approach to mental illness and bullying.

VISION

To be the community leader in educating and supporting young people whose lives are impacted by suicidal thoughts anxiety and/or depression.

CORE VALUES

Youth Focused - Support the mental health of youth and young adults with each decision we make.
Passion - Keep our mission and vision central in our work. We show pride enthusiasm and dedication in everything we do.
Character - Value those we serve our employees volunteers and collaborating organizations by demonstrating honesty respect integrity trust and supporting diversity. We are people of character.
Hope - Bring hope to the clients and families we support. We are confident that their lives will improve and they will get through their mental health crisis.
Collaboration - Encourage effective partnerships with youth and their families community volunteers school districts businesses other nonprofits and the broader community.
Stewardship - Emphasize efficiency quality and the optimal use of resources in all aspects of our operation ensuring that we remain responsible guardians of the trust that our community places in us.
Accountability - Meet our commitments and take responsibility for our performance.
Excellence - Expect the best of co-workers and ourselves. Strive for positive outcomes continuous quality improvement and fact-based decision-making. We are committed to providing only high quality programs and services.

Required Experience:

Responsive recruiterReplies within 24 hoursBenefits:FSA - Flexible Spending AccountLife Long-Term AD&D InsuranceMaternity Leave (6 Weeks Paid)Our Impact - Saving Lives401(k)401(k) matchingBonus based on performanceDental insuranceHealth insuranceOpportunity for advancementPaid time offParental leave...