Project Administrator

Galveston, TX - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Project Administrator

Company Overview:

Gulf Copper LLC a subsidiary of Davie Defense is a leading Marine Repair and New Construction company based in Galveston Texas with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Coppers primary business is the repair and refurbishment of marine vessels ship construction and fabrication for transportation government and oil and gas markets.

Benefits:

401k Retirement Plan
Section 125 Plan (Pre-Tax Health/Dental Insurance Premium Deduction)
Group Health & Dental Plan
Short & Long Term Disability Insurance
Life & Voluntary Life Insurance
Holiday & Vacation Pay
Employee Assistance Program

Overview and Purpose

The Project Administrator will primarily provide essential administrative organizational and coordination support to the Arctic Security Cutter (ASC) Program. This role is expected to work with the company Executive Assistant for carrying out delegated operations tasks coordinating logistical needs and ensures smooth daily operations across project teams supports programming milestones and assists with documentation scheduling logistics procurement coordination and reporting.

Essential Duties and Responsibilities:
This position is responsible for the following: Other duties may be assigned.

Assist Project Managers and leadership with daily administrative and logistical support.
Organize and maintain program documentation including project plans status reports correspondence and technical files.
Support scheduling of meetings briefings site visits and milestone reviews.
Track project deliverables and deadlines to ensure timely completion.
Prepare meeting agendas minutes action items and follow-up documentation.
Assist in drafting formatting and submitting program-level reports and presentations.
Maintain accurate and up-to-date records in accordance with internal and government audit requirements.
Coordinate travel facility access onboarding and security requirements for program personnel and visitors.
Help manage purchase requests vendor documentation and workflow routing for approvals.
Track supply needs and support procurement process in alignment with program requirements.
Serve as central point of contact for internal teams subcontractors vendors and partnering agencies.
Support communication flow between team members and leadership.
Assist with preparing materials for stakeholder meetings program updates and executive reviews.
Ensure adherence to program company and federal guidelines (e.g.: document control security protocols).
Maintain confidentiality and follow all security and compliance standards associated with government shipbuilding programs.

Required Education & Experience:

Associates degree in business administration preferred.
Three (3) years of experience in project administration project coordination and program support in maritime shipyard defense or government contracting programs (e.g. USCG DoD DHS).
Experience and strong knowledge ofM365 (Outlook SharePoint OneDriveTeamsMS Office including Word Excel PowerPoint.
Knowledge of project management tools (SharePoint MS Project Smartsheet etc.)
Familiarity with document control processes and federal compliance standards.

Working Conditions:

Mustpossessmobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office.
Strength to lift and carry materials weighing up to 20 pounds.
Vision to read printed materials and a computer screen including the ability to look at a computer screen for at least eight hours each day.
Regular exposure to all weather conditions especially hothumidand/or rainy weather combined with regular work time indoors in environmentally controlled conditions.

Necessary Equipment Operation:

Office equipment including telephone fax machine scanner computertablets andprinter.

Special Skills:

Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
Exemplary customer service satisfaction skills both in person and over the telephone.
Commitment to company values policies and procedures and safety program.

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.Equal Employment Opportunity Posters. If youd like to view a copy of the companys affirmative action plan or policy statement please email:emailprotected. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application please e-mail:emailprotected.

Required Experience:

Senior IC

Project AdministratorCompany Overview:Gulf Copper LLC a subsidiary of Davie Defense is a leading Marine Repair and New Construction company based in Galveston Texas with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Coppers primary business is the repair and re...