Office of the CEO Coordinator

Tulip Interfaces

Job Location:

Somerville, NJ - USA

Yearly Salary: $ 85000 - 110000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This role is located in Somerville MA - We are a hybrid work environment and this role requires in office presence 4-5 days per week.

Tulip the leader in AI-native frontline operations is helping companies around the world equip their workforce with composable connected apps leading to higher quality work improved efficiency and end-to-end traceability across operations. Tulips cloud-native no-code platform powered by embedded AI is driving the digital transformation of industrial environments through composable human-centric solutions that go beyond disrupting the Manufacturing Execution System (MES) category.

A spinoff out of MIT Tulip is headquartered in Somerville MA with offices in Germany Hungary Singapore and Israel. Tulip has been recognized as a World Economic Forum Global Innovator a 2024 Deloitte Technology Fast award winner one of Energages Top Workplaces USA and one of Built In Bostons Best Places to Work and Best Midsize Places to Work.

About You:

You thrive in the eye of the storm calm organized and two steps ahead even when the calendar shifts at the last minute. You take pride in making complex logistics look effortless and you understand that behind every well-run executive is someone quietly ensuring nothing falls through the cracks. Youre a critical thinker with an exceptional eye for detail a strong work ethic and a natural love of organization. You dont wait to be told what to do you anticipate prioritize ruthlessly and bring sound judgment and discretion to every interaction with the CEO COO and the broader executive team.

What Skills Do I Need

3-5 years of experience in executive support operations or coordination with direct exposure to C-suite executives or a similarly high-velocity environment.
Proven ability to manage competing priorities with confidence composure and sound judgment proactive by nature not reactive.
Superb organizational skills and an obsessive attention to detail with a high level of discretion and commitment to confidentiality.
Excellent verbal and written communication skills with the ability to represent executives professionally across all interactions.
Strong working knowledge of Google Suite Slack and Atlassian tools; proficiency with AI tools is required along with a genuine curiosity and drive to continue learning.
Experience in a startup or high-growth company is required.

Key Responsibilities:

Calendar & Schedule Management

Own complex calendar management for the CEO and CxO members of the Executive Team strategically prioritizing and optimizing time across internal and external engagements.
Anticipate scheduling conflicts and resolve them proactively with a clear understanding of business priorities and executive preferences.
Implement processes and systems that maximize executive productivity and protect focused time.
Coordinate internal and external meeting requests including recruiting and cross-functional scheduling with speed and accuracy.
Stay one step ahead monitor upcoming commitments and flag anything that requires preparation follow-up or executive attention.

Communications & Executive Representation

Act as a central point of contact for CEO and Executive Team communications via phone and email representing executives with professionalism and discretion.
Draft review and route correspondence on behalf of the executive team ensuring accuracy and appropriate tone across all channels.
Manage information flow in a timely manner ensuring the right people have the right context at the right time.
Build trusted relationships with internal teams external partners customers and investors through consistent high-quality communication.

Meeting Event & Logistics Management

Lead end-to-end preparation for executive meetings coordinating schedules sending invitations arranging spaces managing tech setup ordering food greeting visitors and distributing briefing materials.
Own logistics for leadership onsites offsites and Board meetings including room bookings IT/AV coordination catering dinner reservations and materials distribution.
Participate in meetings as needed to capture minutes and proactively follow up on action items with stakeholders across the organization.
Support coordination of executive visits and external engagements ensuring a seamless experience from arrival to departure.

Travel & Expense Operations

Book and coordinate all executive travel flights hotels ground transportation and dining with accuracy and attention to preference.
Consolidate all logistics into clear detailed itineraries that anticipate needs before they arise.
Manage timely submission and tracking of executive expenses and budget reporting.
Support light recruiting coordination for the CEO Office including scheduling and candidate logistics as needed.

Anything It Takes

Show up as a true partner to the CEO Office willing to roll up your sleeves jump into the unexpected and take ownership of whatever the business needs in the moment.
Engage in prioritization conversations in real time flagging trade-offs and asking the right questions rather than waiting for direction.
Approach every ask big or small inside or outside your defined scope with a were building something here mindset.

Key Collaborators

CEO & Executive Team
CEO Office
Operations Team
People Operations Team
Marketing Team
Finance Team

Working At Tulip

We know even great candidates experience imposter syndrome. Even if you dont match every requirement applying gives you the opportunity to be considered.

Were building a strong diverse team that values hard work families and personal well-being. Benefits of working with us include:

Direct impact on product and culture
Company equity
Competitive benefits package including Health Dental Vision Short-term Disability Long-term Disability Life Insurance AD&D Insurance Flexible Spending Account (FSA) Commuter Benefits Parental Leave and 401(K)
Flexible work schedule and unlimited vacation policy
Fitness subsidies
Dog-friendly office

We are an equal opportunity employer. At Tulip we celebrate all. Qualified applicants will receive consideration for employment without regard to race religion color national origin gender sexual orientation age marital status veteran status or disability status. Help us build an inclusive community that will transform frontline operations.

The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range posted actual compensation will be determined depending on multiple factors including job-related knowledge & skills experience business needs geographical location market compensation data and internal equity. Expected compensation ranges for this role may change over time. The salary range for this position is $85000 - $110000 per year.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Please note that we may use AI-based tools to support parts of our hiring process. All data processing is carried out in compliance with local data protection laws ensuring all personal candidate information is handled securely and ethically.

Required Experience:

Senior IC

This role is located in Somerville MA - We are a hybrid work environment and this role requires in office presence 4-5 days per week.Tulip the leader in AI-native frontline operations is helping companies around the world equip their workforce with composable connected apps leading to higher quality...