Executive Assistant
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Job Location:
Columbia, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Summary:
We are seeking a proactive and high organized Executive Assistant to support to the Chief Legal Officer and Head of People & Culture at a dynamic and rapidly growing manufacturing startup.
The position plays an important role in ensuring the efficient use of executive time supporting key internal interactions and maintaining a welcoming and well-organized office environment.
The ideal candidate is resourceful detail-oriented and comfortable operating in a fast-paced environment where priorities evolve quickly. This role requires strong judgment discretion and the ability to anticipate needs while maintaining a high level of professionalism.
Key Responsibilities:
- Manage executive calendars coordinate meetings and handle logistics including agendas materials and follow-ups.
- Arrange and manage domestic and international travel accommodations and itineraries.
- Provide administrative support including drafting correspondence preparing presentations and handling confidential information. Conduct research compile data and prepare summaries reports and briefing materials to support executive decision-making.
- Serve as a liaison between executives and internal/external stakeholders supporting coordination across departments.
- Supporting onboarding logistics and internal meetings related to People & Culture initiatives.
Assist with office administration such as office supplies workspace organization and general office support.
Support internal meetings leadership visits and occasional company events hosted in the DC office.
- Anticipate needs and help maintain organized processes for administrative operations.
- Support special projects as needed and adapt to evolving priorities in a fast-paced startup environment.
- Exercise discretion and sound judgment in handling sensitive and confidential matters.
Qualifications:
- Bachelors degree or equivalent experience required.
- 3-5 years of experience in an executive assistant office coordinator or administrative support role preferably in a startup or manufacturing environment.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite Google Workspace and other productivity tools.
- Ability to handle multiple priorities with professionalism and sound judgement.
Preferred Attributes:
- Experience supporting senior leaders.
- Comfortable working in an evolving startup culture with a hands-on solution-oriented approach.
- Strong interpersonal skills and the ability to foster a positive professional office environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment will be a mix of a typical office setting and occasional exposure to manufacturing floor conditions. Noise Level: Exposure will vary and include normal office noise and potential manufacturing floor noise (e.g. machinery forklifts.)
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.
USA Rare Earth proudly supports Equal Employment Opportunities
USA Rare Earths policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal state and/or local laws.
For assistance applying for employment through this site due to disability please contact Human Resources to discuss reasonable accommodations.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Who we are: We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution. Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery ... View more
