Operations Coordinator Otolaryngology
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Operations Coordinator provides comprehensive operational and administrative support to the Department of Otolaryngology Head and Neck Surgery within a complex academic medical center environment. This role supports clinical academic and research missions by coordinating contracts tracking key deadlines facilitating faculty incentive processes and ensuring timely completion of departmental deliverables.
The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities while supporting faculty across subspecialties including head and neck oncology rhinology laryngology otology/neurotology pediatric otolaryngology and facial plastic surgery.
Responsibilities
- Develop and maintain tracking systems for faculty employment agreements vendor contracts research agreements clinical service contracts and other departmental commitments.
- Track contract deadlines and proactively inform appropriate faculty leadership and administrative staff of required deliverables.
- Prepare and submit faculty incentive documentation in alignment with departmental compensation plans and institutional policies.
- Run productivity and scheduling reports on a weekly basis to monitor clinical performance and identify trends.
- Assist with preparation of reports related to operating room utilization
- Support invoice processing and vendor payment coordination.
- Assist with provider template adjustments and scheduling optimization as needed.
- Serve as a liaison between physicians and EPIC support teams to resolve access or workflow issues.
- Update and manage the departments internal website to ensure content is current and accurate.
- Work with Central Marketing to coordinate updates and enhancements to the external departmental website.
- Ensure faculty profiles program information and announcements are accurate and up to date.
- Assist with drafting and posting departmental communications as needed.
- Demonstrate strong computer skills including proficiency in Microsoft Office Suite (Excel Word PowerPoint) and familiarity with reporting systems and web content platforms.
- Perform other duties as assigned to support departmental operations.
Qualifications
- Associates degree or equivalent work experience. Bachelors degree preferred.
- 3 years related experience required.
Non-Bargaining Unit ICW - Otolaryngology Administration - ISM Icahn School of Medicine
Required Experience:
IC
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
