Internal Inspector(FMCG)
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Department: Internal Control Systems (ICS)
Reports to: Sustainability and Compliance Manager
Purpose of the Job
The Internal Inspector is responsible for assessing the compliance of each group member production unit and collection center with organic production rules according to the EU Regulations (2018/848)USDA/NOP Regenerative Organic Standards Fair For life standards and other standards. The role ensures that the members adhere to the Internal Control System (ICS) procedures conducting effective farm inspections and providing clear objective reports. The inspector must uphold the integrity of the certification process by avoiding any conflicts of interest.
Roles and Responsibilities
1. Internal inspection
Perform internal inspections of farms production units and collection centers in line with the ICS procedures and organic certification standards- USDA/NOP and EU 2018/848.
Review and verify farm compliance with EU organic regulations including production methodsfield management and harvesting practices.
Carry out yield estimation and balance verification exercises ensuring data accuracy.
Ensure that all documentation including checklists and reports is accurately completed and submitted on time and submitted to the ICS data clerk
Ensure that all internal inspections are carried out in accordance with the Kentaste Grower Group Quality Manual and the annual work plan.
Identify any non-compliance and provide guidance on corrective actions for all the farmers.
Accompany field officers during field visits and assist with monitoring and evaluation of farm activities.
2. Farmer Support
Work closely field officers with farmers to educate them on organic and Fair-Trade standards and practices.
Support farmers in meeting the clients coconut quality requirements by ensuring traceability of coconuts at farm level
Provide on-site guidance to farmers on organic input requirements proper harvesting methodsand other farming activities to meet Organic standards.
3. Training
Train field officers buying clerks receiving clerks and other staff on the inspection process and compliance requirements.
Participate in initial and ongoing training sessions on organic farming regulations and the ICS processes.
Keep up-to-date with changes in EU and USDA/NOP organic regulations and ensure compliance during inspections.
4. Documentation and Reporting
Prepare detailed reports after each internal inspection including observations compliance status and any necessary follow-up actions for assigned farmers.
Ensure all inspection reports are submitted to the data clerk in a timely manner.
Maintain accurate records of farmer compliance status and provide updates for the Approved Farmers List (AFL).
Assist with compiling data and reports for external inspections and certification bodies.
5. Communication
Communicate inspection findings and compliance requirements to farmers and field officers.
Ensure that all updates and decisions from the ICS Approvals Committee are conveyed to farmers promptly.
Collaborate with the Sustainability and Compliance Manager (S&C Manager to create and follow the annual internal inspection schedule.
Attend regular meetings to update the S&C Manager on inspection outcomes and potential
issues within the group
6. Compliance Monitoring
Evaluate members ongoing compliance with the ICS and EU regulations throughout the year and report any non-compliance or violations immediately to the S&C Manager and the Data Clerk.
Provide recommendations for corrective actions and follow-up on their implementation.
Monitor the implementation of corrective actions by farmers and follow up on areas identified for improvement.
Assist in managing compliance with organic and Fair Trade standards during each stage of production and harvesting collection transportation and holding.
Work closely with the Field officers supervisors and S&C Manager to ensure continuous
improvement in farmer practices and performance.
Maintain impartiality during inspections and declare any potential conflicts of interest (e.g.
family relations with members previous work relationships).
Ensure compliance with conflict-of-interest rules: inspectors cannot audit their own parcels of
land or members they have personal ties with.
Other Responsibilities
Support the field officers in the recruitment and onboarding of new farmers.
Collaborate with the Field Officers to ensure smooth communication and workflow between farmers and the ICS.
Ensure inspections align with ICS manuals and procedures including maintaining farm documentation (e.g. maps input registers).
Be familiar with the groups internal risk assessment and conduct inspections based on risk categorization (low medium high).
Participate in any additional duties as required by the S&C Manager.
Update the office on external partners activities and engagement at the village level. When needed attend events as advised by the office and give feedback as required.
Take part in data gathering exercises as required by the management
Attend the monthly ICS reviews as planned by your supervisor:
o To discuss the work plan
o Previous month performance vs targets
o Current month targets (financial and non-financial) timelines and milestone objectives.
Accurate and timely monthly reports as per approved templates and work plan
Requirements
Key Skills
A Diploma in Agriculture
Two years of work experience
Excellent knowledge and understanding of farming practices including Organic standards Fair trade Climate smart farming techniques.
Computer proficiency: Moderate computer skills particularly Microsoft Excel Microsoft WordPowerPoint
Ability to communicate effectively with people across all literacy levels.
Ability to use smart gadgets in data collection and doing surveys
Confident public speaker
Willingness to spend long hours in the field riding and walking in the farms.
Ability to speak fluently in English and Swahili
Motorcycle riding experience with a valid license
Key Skills
- Edp
- Desktop Support
- CAD
- E Learning
- Cardiac Anesthesia
