Advancement Events Specialist (Temporary)

Job Description

For over 160 years the University of Washington has been a hub for learning innovation problem solving and community building. Supporting this legacy and important public missionwith the goal of making the UW the worlds greatest public university as measured by positive impactguides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations we advance the UWs impact by developing meaningful connections that foster pride advocacy and philanthropic support.

The mission of the Development team is to facilitate private resources to enhance and protect the Universitys reputation and support equitable community building and service. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The College of Arts and Sciences has an exciting opening for an Advancement Events is a full-time temporary appointment lasting through the end of October 2026.

The Advancement Events Specialist supports the planning and execution of signature College of Arts & Sciences (CAS) events that strengthen donor stewardship cultivation student recruitment and overall visibility for the College. This role works closely with frontline fundraisers marketing and communications teams academic departments and other internal partners to deliver successful and impactful programs.

What You Will Do:

Event Production Management

• Lead the planning production and evaluation of inperson and virtual events that strengthen engagement with the College collaborating closely with internal teams and volunteers.

• Manage donor cultivation and stewardship events key lecture series student recruitment events including Admitted Student Day and support highprofile advancement events including Deans Board meetings.

• Oversee all event logistics including budgeting timelines guest lists registration venue coordination staff and volunteer management transportation security and onsite design elements.

• Design and distribute event invitations and supervise the creation and production of marketing materials signage programs and other event publications to ensure alignment with University and College branding.

• Research negotiate and manage contracts with vendors; conduct site visits maintain vendor lists and authorize event-related expenditures.

• Direct all day-of event execution including setup and breakdown vendor coordination deliveries AV décor and volunteer orientation and oversight.

• Partner with colleagues faculty and subject matter experts to prepare runofshow documents scripts and talking points for events.

• Manage and promote eventrelated content on the College website and College and Universitywide calendars.

• Evaluate event success and produce post-event reports assessing attendance engagement fundraising outcomes and areas for improvement.

General Event Operations

• Coordinate with advancement colleagues to track College and external events share donor engagement opportunities with fundraisers and connect faculty and College leadership with speaking and engagement roles.

• Stay current on virtual event platforms and technologies leading software research and training.

Other Duties

Minimum Requirements:

A Bachelors degree AND two years experience in event management marketing/communications advancement or a related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

What You Bring:

• Previous experience in planning and managing events.

• Strong communication skills with the ability to collaborate effectively across organizational units.

• Excellent interpersonal and customer service skills that support positive stakeholder engagement.

• Experience working with vendors including negotiating terms and managing contract details.

• Proficiency in Microsoft Office for correspondence special reports spreadsheets presentations and forms.

• Experience using Customer Relationship Management (CRM) systems.

• Ability to travel locally as needed for the role.

• Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.

What You Can Expect:

• This is a temporary appointment lasting through the end of October 2026.

• Hybrid-work schedule with two days in the office and three days eligible for telework based on business needs and event schedules.

• Cubicle/open workspace environment may result in higher noise levels and visual distractions.

• This position requires a flexible schedule as the workload and times may vary including evenings or weekends.

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Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.