Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Acting as the point of contact for Managing Director (MD) when he is out of the office.
Maintaining and managing the MDs calendars (business) including arranging meetings conference calls video conferences together with all associated logistics and rescheduling of meetings when necessary.
Provides a gatekeeper role - determine priority of matters of attention for the MD redirect matters to staff to handle or handle matters personally as appropriate.
Establishing itineraries for visiting senior directors in conjunction with them and/or their assistants.
Arranging all travel and logistics including flights trains cars visa and hotel accommodation using existing travel agents as required and work out detailed trip itinerary.
Collate meeting reports so that MD is well-prepared ahead of meetings.
Following up actions arising from meetings on the MDs behalf.
Co-ordinating monthly reporting for the MDs accountable regions/segments including preparation of reports coordination of inputs from stakeholders and scheduling reviews.
Prepare monthly expense claim for MD and seek approval.
Formatting information/documents for internal and external communication memos email presentations reports.
Manage information flow by liaising with internal and external parties on various projects and tasks in a timely and accurate manner.
Interface between the MD and team members for any required approvals signatures etc.
Organize and maintain various records and documents for MD
Keep the MD advised of time-sensitive and priority issues ensuring appropriate follow-up
Other additional and/or alternative duties as assigned from time to time including supporting other departments or Directors as needed.
Qualifications :
Qualifications
A self-starterwith prior experience working in a similar role for an international company highly preferred.
Highly professional conduct handling confidential matters with the utmost discretion and having a diplomatic approach to resolving issues are mandatory.
Excellent English communication (verbal & written) skills.
Strong organizational skills that demonstrate the ability to maintain balance among multiple priorities with excellent attention to detail and quality delivery.
Very strong interpersonal skills and the ability to build relationships with stakeholders including clients staff board members external partners/vendors.
Demonstrated proactive approaches to problem solving using a solution-oriented mind-set.
Highly resourceful team player with the ability to effectively work independently.
Proven time management skills.
Proficient in full Microsoft suite of applications including Outlook (email and calendar) Word Excel PowerPoint and Teams.
3-5 years experience in supporting executive level in comparable organisation(s).
Relevant Bachelors degree or diploma level qualification is an advantage.
Advanced Microsoft Office Suite skills.
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Contract
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Working in partnership makes it possible to deliver the worlds most impactful projects and programmes. Together with our clients, we turn challenge into opportunity and complexity into success across real estate, infrastructure, energy and natural resources. Website https://www. ... View more
