Post Award Accounts Receivable Specialist I Office of Sponsored Programs

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• Generous Retirement Contributions:The State contributes 14.94% of your gross salary and you contribute 3.68% totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage:Enjoy access to medical dental and vision insurance with competitive employer contributions that include4 deductible options to suit your needs.
• Paid Time Off:Benefit from ample vacation sick leave paid holidays and paid winter closure.
• Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives counseling services and mental health resources.

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JOB TITLE:

Post Award Account Receivable Specialist I

JOB PURPOSE:

Reporting to the Senior Director of the Office of Sponsored Programs (OSP) this position administers the accounts receivable functions for the University of Wyomings externally funded sponsored projects. The role ensures invoicing collections and cash management are carried out in compliance with sponsor terms and conditions University policies and procedures State of Wyoming regulations and the federal Office of Management and Budget (OMB) Uniform Guidance. The position operates within multiple layers of complex requirements and plays a critical role in safeguarding the Universitys ability to recover research expenditures and maintain compliance with external funding regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Identify and apply payments to sponsored awards; create receipts.
• Proactively lead follow-up on delinquent sponsor payments over 90 days troubleshooting barriers to collection coordinating with principal investigators departmental staff and sponsor representatives and collaborating with the Post-Award Services team to resolve outstanding balances and mitigate financial risk to the University.
• Review awards to determine payment terms and update new WyoCloud projects and associated awards/contracts with billing and receivable attributes.
• Process letter of credit draw requests for letter of credit (LOC) accounts and reconcile to expenses for sponsors with letter of credit mechanism.
• Responsible for processing refunds to sponsors.
• Help train part-time employees and student workers assigned to the Accounts Receivable team.
• Collaborate with Accounting Office and ensure Office of Sponsored Programs bank account is reconciled at the end of each month.
• Facilitate independent auditors and agency representatives in their review of sponsored programs records ensuring compliance by maintaining complete and accurate files including copies of all agency deliverables.
• Assist with the testing of Accounts Receivable functionalities and reports during WyoCloud system quarterly upgrade.

SUPPLEMENTAL FUNCTIONS:

• Serve as a resource to UW administration staff government agencies sponsoring organizations and auditors.
• Stay current of new developments and regulations.
• Calculate interest on federal award cash balances and submit to government annually.
• Maintain sponsor systems needed for invoicing.
• Assist with invoicing/billing on externally funded awards as may be needed.
• Perform special projects as directed.
• May serve on University and/or external committees or task forces as necessary.

COMPETENCIES:

• Attention to Detail
• Collaboration
• Influence
• Integrity
• Judgment
• Work Tempo

MINIMUM QUALIFICATIONS:

Education: Bachelors degree in accounting finance business or a related field; or an equivalent combination of education and experience

Experience: 2 years work-related experience

DESIRED QUALIFICATIONS:

• Experience with an Oracle-based or comparable enterprise financial management system
• Prior experience in accounts receivable billing or financial reconciliationpreferably in a grant-funded or contract environment
• Experience working in ahigher education or research administration environment
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
• Strong attention to detail and customer service orientation
• Excellent verbal written and interpersonal communication skills
• Experience with grant or contract invoicing sponsored project billing or post-award financial administration

REQUIRED APPLICATION MATERIALS:Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

Ideally this position requires the successful candidate be available to work on campus in Laramie WY. However a flexible or remote work agreement may be possible for a highly qualified candidate.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or email.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit Experience:

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