Senior Proposal Coordinator Marketing

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect staff development results and family. Our team is encouraged to explore new ideas and turn our clients dreams into reality. With exceptional benefits training and mentorship we pave the way for a rewarding career. Ready for more than just a job Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Marketing Communications

Position: Senior Proposal Coordinator

Location: Indianapolis IN (on-site)

The American Structurepoint Marketing Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoints mission and market share growth objectives.

This position is part of an industry-leading marketing communications team that thrives on delivering unique and creative proposals that inspire inform and captivate our readers. This individual should have demonstrated proposal coordination and writing experience with a comprehensive understanding of todays best practices in proposal development. This individual must also have a passion for identifying potential pursuit opportunities development of high-quality proposals creative writing and enjoy leading and submitting a very high quantity of proposals each month. This individual must also have a passion for the win must be self-motivated detail-oriented and possess a strong work ethic!

With guidance from the proposal leadership team the Senior Proposal Coordinator works closely with the entire marketing communications team technical architecture and engineering staff and executive leadership at all levels across the firm.

• Prepare/develop high-quality architecture and engineering (A/E) proposals qualification documents and presentations for the companys highest profile/most complex proposal pursuits regardless of A/E discipline.
• Advise a team of proposal coordinators on key pursuits to help prepare high-quality A/E proposals qualification documents and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals presentations and qualifications and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme critical success factors and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring onboarding training and mentorship of new staff and/or assist in the ongoing training of proposal coordinators. This includes regular coaching of our proposal team on proposal development best practices and our firms proposal process.
• Communicate with all levels (executives engineers architects project managers and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals objectives or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firms future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firms future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose
• Other duties as assigned

• Bachelors degree in Communications English Business Marketing Journalism or related degree.
• Five or more yearsof experience developing and coordinating proposals; experience in the AEC industry preferred
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized self-motivated confident energetic and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multi-task to sustain a number of projects at once.
• Ability to meet schedules organize complex material determine appropriate level of effort understand technical and professional service-related material and work with minimal supervision.