Finance Operations & Grant Compliance Coordinator
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Finance Operations & Grant Compliance Coordinator
Beta Academy is a Schoolwide Title I campus. I understand that part or all of this job may be federally funded.
Position Summary
The Finance Operations & Grant Compliance Coordinator supports the Chief Financial Officer (CFO) and Chief Business Officer (CBO) in maintaining strong financial operations ensuring compliance with Texas Education Agency (TEA) financial requirements and strengthening internal financial processes.
This role is responsible for accounts payable accounts receivable deposits grant compliance monitoring and supporting budget oversight across the organization. The position plays a critical role in documenting financial procedures improving internal controls supporting monthly financial close processes and ensuring financial reporting timelines that support Charter FIRST accountability standards.
The position also assists with grant management annual audit preparation and training staff on financial procedures such as purchase order processes.
This position is considered Essential Personnel.
Employment Terms:
Salary Scale: $60000-$65000 // 12 month // On-Site
Key Responsibilities
Financial Operations (AP / AR / Deposits)
- Process accounts payable transactions ensuring proper coding approvals and documentation.
- Manage accounts receivable including student fees activity funds and program revenues.
- Prepare and record deposits and ensure proper reconciliation.
- Maintain vendor documentation and financial records.
- Monitor financial transactions through Skyward Q and MySchoolBucks systems.
KPIs
- Vendor Payment Processing within 15 business days
- Deposit reconciliation accuracy 99%
- Documentation completeness 100%
Budget Support & Financial Monitoring
- Assist CFO and CBO in monitoring district budgets for campuses departments and scholar organization and sport teams.
- Prepare monthly budget variance reports.
- Track spending against approved budgets.
- Support preparation of monthly budget reports for department leaders.
KPIS
- Monthly budget variance reports completed by the 15th of each month
- Budget monitoring accuracy 98%
- Department and organization reporting distributed by the 20th of each month
Grant Compliance & Monitoring
- Support monitoring of federal and state grant expenditures including Title I Title II ESSER and IDEA programs.
- Ensure expenditures comply with EDGAR OMB Uniform Guidance (2 CFR 200) FASRG and TEA requirements.
- Maintain documentation supporting grant expenditures.
- Assist in preparing grant reporting documentation.
KPIs
- Grant compliance rate 100%
- Grant-related audit findings 0
Financial Reporting & Monthly Close
- Assist CFO and CBO with the monthly financial close processes.
- Ensure transactions are entered and reconciled promptly in Skyward Q.
- Support preparation of monthly financial board reports.
- Distribute department budget reports.
KPIs
- Monthly financial close completed by the 15th of each month
- Budget reports distributed by the 20th of each month
Financial Procedures & Internal Controls
- Assist in developing and maintaining the Finance Procedures Manual.
- Document financial workflows and processes.
- Support improvements to internal controls and financial processes.
KPIs
- Finance procedure manual review and updates annually
- Internal control compliance 100%
- Process documentation completion 100%
Audit Preparation & Compliance
- Assist CFO and CBO in preparing documentation for annual financial audits.
- Maintain organized financial records supporting audit documentation.
- Support maintaining Charter FIRST financial accountability standards.
KPIs
- Audit documentation readiness 100%
- Annual audit score 98%
- Repeat audit findings 0
Financial Process Training
- Train staff on finance procedures including purchase order processes.
- Provide guidance to departments on financial documentation and compliance requirements.
KPIs
- Staff finance training completion annually
- PO submission accuracy prior to payments 97%
- Staff support satisfaction 90%
Systems Efficiency
- Skyward Q financial management and reporting
- MySchoolBucks student payments activity fees and fundraising
- Microsoft Office
- Adobe Acrobat
- Title Crate
Qualifications
- Bachelors degree in Accounting Finance or related field.
- Experience supporting financial operations in charter schools nonprofits or government organizations preferred.
- Knowledge of FASRG grant compliance and TEA Charter First financial requirements preferred.
- Strong organizational and financial documentation skills.
- Strong communication skills
- Ability to work collaboratively with CFO CBO and department leaders.
Growth Path
This role is designed as a pipeline position for future Controller or Lead Finance roles as experience grows.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Presentation Skills
- Accounts Receivable
- Dentrix
- Organizational skills
- Ellucian
- QuickBooks
- Accounting
- Dental Receptionist
- Dental Office Experience
- Financial Management
- Bookkeeping
