1824 Grants Manager (Principal Administrative Analyst) Department of Emergency Management

Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. However appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco Charter Section 10.104 and incumbents are considered at will and serve at the discretion of the Appointing Officer.  This is a full time 40 hours per week appointment.

Position Description: Under general administrative direction this position provides oversight and management of the Division of Emergency Services financial needs including federal homeland security grant program budgets; reconciliation of expense budgets of complex grant programs; development and monitoring of grant program budget activities; oversight of the preparation and organization of extremely complex and difficult accounting records for audit reviews; coordinating audit and monitoring reviews; fiscal reconciliation activities for Homeland Security grant awards; and oversight of the preparation of documents and contracts.

Additional essential functions of the Grants Manager position include but are not limited to the following:  

• Oversees and conducts a variety of complex financial and policy analyses of all Homeland Security grants. Ensures that the City of San Francisco Department of Emergency Management follow applicable grant provisions.
• Analyzes and monitors division program budgets.
• Prepares complex grant financial and program status reports and develops complex financial and programmatic data.
• Interacts with management team and staff of Department; coordinates responses to internal and external program and financial audits and monitors grant project spending activities to ensure grant compliance.
• Prepares presentation reports to grant managers administrators and fiscal staff of various agencies.
• Provides timely submission of reimbursements requests in accordance with grant program guidelines.
• Conducts fiscal year end closing activities which include identifying appropriation and encumbrance carry-forward and providing justification to the carry-forward requests.
• Supervises accounting staff which includes assigning appropriate area of accounting function providing guidance in carrying out accounting function handling problems on subordinates behalf when needed and evaluating subordinates performance.
• Monitors revenue transactions at it relates to budgeted EMSA revenues and provide projections to Senior Management.
• Prepares reviews and analyzes grant data for audit readiness including maintaining accurate documentation.
• Works with IT team and Budget Manager to provide data support to the department.
• Performs other related duties as required

Qualifications :

Possession of a baccalaureate degree from an accredited college or university and five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis development administration and reporting in major programs and functions of an organization in the areas of budgets contracts grants policy or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Masters degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration management business law contract law public policy urban studies economics statistical analysis finance accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications:  

• Recent and verifiable professional-level experience performing financial analysis for federal/state grants.
• Recent and verifiable professional-level experience coordinating activities related to the management of complex grants and fiscal monitoring; analyzing and monitoring compliance with funding and service requirements; monitoring detailed grants that focus on assessing programs budget analysis expenditure tracking.
• Recent and verifiable professional-level experience in complex budget analysis including development of guidelines preparation of background materials for presentation and monitoring and reporting on budget variance.
• Experience with City of San Francisco accounting and accounting system.
• Experience administering California State and Bay Area Urban Areas Security Initiative (Bay Area UASI) programs.
• Advanced MS Excel experience (demonstrated via class certificates or similar).

Additional Information :

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Note: One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.  

VERIFICATION: Verification of Education and Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at  Falsifying ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.   

All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Additional Information

SELECTION PROCEDURES: The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the next stage of the selection process.  Depending on the number of applicants the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Submit your application through this job ad. Applicants will receive a confirmation email from  that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process please contact the analyst Emily Liang at 

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time