Office Manager, Part Time (2 days per week)

Purpose of your Role

OFX is seeking a pro-active positive and highly organized Office Manager to join our team.  In this part time role you will work on-site on Wednesday and Thursday overseeing the Toronto office and ensuring it runs smoothly and effectively.  The Office Manager will contribute to creating a positive and engaging work environment and in addition to managing and maintaining the office will assist with some social volunteering and community engagement initiatives.

What youll do:

Office Management

• Manage maintain and oversee the day-to-day operations in the Toronto office.
• Distribute and manage employee and visitor access cards/badges.
• Ensure office kitchen is kept clean tidy and is well stocked.
• Oversee the office organization including furniture boardroom and meeting room maintenance.
• Liaise with building maintenance team and service providers.
• Set up support and ensure all employee town halls and large meetings run smoothly (seating IT catering etc). 

Employee Engagement

• Welcome employees guests clients and visitors to the office.
• Take a lead role in planning engaging and providing opportunities for employees in Toronto and Edmonton to engage with the community i.e. volunteering or give-backs opportunities several times per year in support of our Make a Difference focus.   
• Partner with the Good Vibes Committee to plan and organize social events throughout the year.  Host office theme days and other activities to boost employee engagement. 
• Post updates and messages on Teams about the Toronto office creating a welcoming inclusive and engaging office environment.

Administration

• Orders and replenishes office and kitchen items for TO and Edmonton.  Using excel tracks and maintains spend against budget.
• Work with P&C Coordinator to ensure distribution of new hire items.
• Books external catering lunches or dinners as required.
• Supports event planning and partners with internal Executive Assistants on scheduling for visiting executives.  
• Receives scans and distributes mail and packages.  Off-site visits to FedEx post office as required.
• Act as the back-up for the Executive Assistant to the President NA including calendar management meeting booking travel and expense management. 
• Assist Health & Safety Team with coordination and administration. 

Qualifications :

What you bring

• Experience:  Minimum of 2 years office management or related experience.  Additional experience as an Administrative Assistant is an asset. 
• Education: High School diploma required.  Post-secondary diploma or degree or equivalent experience is an asset.   
• Communication & Professionalism: Strong communication skills (both written and verbal) and the ability to interact and work with a variety of employees and teams.
• Attitude: Positive engaging and can-do attitude. 
• Computer Skills: Good computer skills and experienced with Outlook Word Excel and Teams. 
• Collaborative: Team player and highly adaptable and flexible.
• Organized & Efficient: Strong time-management and multi-tasking abilities with a focus on efficiency.
• Ability to Work Independently: Ability to work with limited supervision. 
• Problem-Solving: Ability to identify client and employee needs and proactively work towards solutions.
• Discretion: High level of discretion and professionalism required.

Schedule

• This role requires the candidate to be in the office two days per week typically Wednesday and Thursday of each week.  On occasion i.e. when the office hosts out of town internal guests a few times a year being flexible with the days in the office is an asset.  

The pay range for this position is CAD $24.00 - $30.00 per hour. Exact pay offered will be dependent on multiple factors including level of experience job-related knowledge skills work location etc. 

We may use artificial intelligence (AI) tools to support certain stages of the hiring process. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are always made by humans. While our Applicant Tracking System (ATS) includes AI features we do not rely on the features to review or assess resumes against job requirements. All resumes are manually reviewed by our hiring team.

This is an existing part-time permanent position.

Additional Information :

Were OFXers because we want to make a difference. We see challenges as opportunities and were not afraid to roll up our sleeves to get stuff done. Were committed to making things easier for our clients pushing boundaries and continuing to move with the times so that we can continue to inspire confidence every day and through every transaction.

We operate as one team cross-functionally and globally to drive outcomes that deliver excellence for our customers. Were curious self-starters who love learning and sharing our knowledge with others. We embrace change and use our initiative and resilience to overcome challenges.

• Always keep learning. We offer a wide range of learning and career development opportunities to help every OFXer build their capacity and career with leadership training secondments internal mobility and access to a large library of online learning.
• Make a difference. Through our Make a Difference program we encourage OFXers to give back to causes and communities that are important to them. We celebrate this with an annual volunteer day which OFXers can use together or individually as well as matched giving and the opportunity to nominate charity of choice every quarter.
• Reward and recognition. We recognise a job well done. OFXers are encouraged to celebrate their peers effort technical expertise or support through a range of global and regional channels and awards including quarterly and annual awards milestones and shout outs.
• Showing our social side. Our Good Vibes employee-led committees around the globe organize events to help keep our employees engaged inside and outside the office. Whether its a wellbeing activity end of year celebration or a monthly team get-together our team wants you to feel welcome!
• Benefits that mean something. We offer a range of fantastic benefits including primary and secondary gender neutral carer parental leave (16 weeks) or birthday leave youll feel well-supported at OFX.
• A great work environment. Enjoy work-life balance and flexibility with our hybrid work model in an inclusive diverse and non-hierarchal culture.

At OFX we are committed to fostering a diverse inclusive and accessible workplace where we value respect and encourage our people to be their authentic selves. With an employee base as diverse as the clients we serve we know that fostering an inclusive workplace is fundamental to our continued success. If you require accommodation for any portion of the recruitment and hiring process please email us at .

We encourage you to apply if this role aligns with your career aspirations.

At OFX we are committed to fostering a diverse inclusive and accessible workplace where we value respect and encourage our people to be their authentic selves. With an employee base as diverse as the clients we serve we know that fostering an inclusive workplace is fundamental to our continued success. If you require accommodation for any portion of the recruitment and hiring process please email us at .

We encourage you to apply if this role aligns with your career aspirations.

Remote Work :

No

Employment Type :

Part-time