Executive Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Title:
Executive Administrative AssistantJob Group:
Professional & ScientificRequired Minimum Qualifications:
Bachelors degree and 3 years of related experiencePreferred Qualifications:
Minimum of five years of experience providing executivelevel administrative support.Advanced Microsoft Office skills.
Ability to analyze data and perform basic bookkeeping.
Familiarity with CRM and financial tools.
Job Description:
Summary
Iowa State University Economic Development & Industry Relations (EDIR) is currently accepting applications for an Executive Administrative Assistant. This position provides highlevel administrative project and analytical support to EDIR leadership. Responsibilities include managing workflows producing consolidated reports and developing presentations for internal and external stakeholders. The role serves as a liaison between EDIR leadership ISU partners and various community collaborators.
The successful candidate will have excellent communication skills strong organizational skills creative problem-solving skills great attention to detail and the ability to interact with a variety of individuals to foster a positive and supportive work environment.
Example of Duties
Manage executive workflows complex calendars and stakeholder scheduling.
Prepare/coordinate development of meeting materials research summaries and briefings.
Coordinate travel itineraries and logistics.
Draft correspondence and leadership communications.
Liaise with ISU officials and industry partners.
Support events tours.
Maintain confidentiality around industry information and business development.
Manage confidential documents and executive files.
Support leadership meetings with agendas minutes and followup tracking.
Track budgets event costs vendor invoices basic bookkeeping and other financial activities.
Level Guidelines
Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
Applies broad working knowledge of the principles of the field to moderately complex difficult and varied problems and issues
Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
Responds to a broad range of inquiries and requests
May provide training and/or direction to lower-level staff
May lead projects of moderate scope and complexity
Provides guidance to students
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
To find out more about who we are please visit: Economic Development & Industry Relations Connecting Industry Leaders With University Resources
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS808Application Instructions:
To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process please email or call or Toll Free: 1-.
Why Choose ISU
Iowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation holiday and sick time and leave plans
Onsite childcare (Ames Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Original Posting Date:
March 13 2026Posting Close Date:
March 22 2026Job Requisition Number:
R18817Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Attending Iowa State University of Science and Technology (ISU) can be a whirlwind experience for some. ISU is a public land-grant institution offering higher education courses and programs with an emphasis on science, technology, and related areas. It's also home to the Cyclones athl ... View more
