Executive Assistant OTX and Innovation & Technology
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Job Location:
Melbourne, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
WHAT YOULL DO:
Executive Support:
Manage the leadership teams complex calendars.
Coordinate internal and external meetings.
Prepare meeting agendas briefing materials and follow-ups.
Manage travel arrangements expense reports and logistics.
Manage office plans seating arrangements team assignments for all offices for the Innovation & Technology teams.
Support the broader Admin team as needed.
Technology Organization Coordination:
Coordinate all recurring technology leadership meetings.
Track action items and ensure follow-through across teams.
Maintain technology organization documentation and internal communication updates.
Help coordinate employee onboarding and offboarding.
Strategic Project Support
Assist the Innovation & Technology leadership team in tracking strategic initiatives.
Maintain project dashboards and reporting for leadership visibility.
Coordinate cross-department communication.
Draft internal communications leadership updates and presentations.
Prepare supporting materials and documentation for executive leadership meetings status reviews monthly business reviews and technology strategy presentations.
Operational Support
Track Innovation & Technology department budgets vendor contracts and renewals.
Support planning of technology offsites hackathons and team events.
Manage documentation and collaboration tools.
WHAT WERE LOOKING FOR:
5 years of experience as an Executive Assistant supporting senior executives.
Demonstrable proficiency with modern productivity and collaboration tools such as:
Microsoft 365 Microsoft Teams and PowerPoint
Confluence Notion or other documentation tools
Product tools such as Jira Asana Azure DevOps Smartsheet and Planview
Experience supporting company leadership and leadership in a technology or engineering area.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
High level of discretion and professionalism.
Experience in software SaaS or technology companies is preferable.
Familiarity with agile development environments is preferable.
Comfortable working with technical teams and terminology.
WHATS IN IT FOR YOU:
- Dynamic Environment: Thrive in a high-performance environment where your expertise drives real results.
- Competitive Pay: Enjoy a competitive base salary plus performance-based bonuses.
- Growth Potential: Join a supportive team with a path for growth.
- Benefits: Medical dental vision 401k paid holidays PTO and more.
The office environment is fast paced and collaborative. An employee must be willing and able to work their regularly assigned work schedule and in times of need be able to work an extended schedule depending on company or departmental needs project requirements or customer demands.While performing general duties for this position the employee is regularly required to sit stand and/or walk around (including the use of stairs).Other demands include the ability to openly communicate with others by talking listening comprehending and reading being able to lift light objects (<25lbs) and using standard office equipment such as computers printers and addition there is an occasional need to bend twist or squat down to open/close cabinets and reach for files or other standard office-type objects.
Orion180 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position contact Human Resources at
Required Experience:
IC
Key Skills
- Active Directory
- Data Entry
- Customer Service
- Company Website
- office supplies
- desk support
- POS
- Troubleshoot
- Computer System
- laptops
- Printers
- Setup
- Powerpoint
- hardware
- Technical Support
About Company
At Orion180, we don’t just stand out for what we do, we shine because of how we do it. Our mission is to deliver an exceptional insurance experience through innovative technology, unparalleled customer service, and a comprehensive suite of products. Our vision is to be the premier glo ... View more
