Executive Assistant, AWS CX
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Job Location:
Seattle, OR - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Are you an Executive Assistant (EA) ready to take on a new challenge Amazon Web Services (AWS) Customer Experience organization is seeking that exceptionally bright multi-tasking and self-motivated Executive Assistant who will provide full administrative support to two directors. Maximum impact maximum performance and maximum fun are all part of the job description.
As a support partner for the AWS Customer Experience group this role encompasses everything from managing complex calendars and travel to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon. The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.
Our ideal EA candidate is organized innovative knowledgeable and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail efficient organizational skills and the ability to meet tight deadlines. We pride ourselves on being the worlds most customer-centric company and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moments notice. Diplomacy is the rule of thumb in this role. A high level of integrity and discretion in handling confidential information is a must and professionalism in dealing with executives inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. Some flex hours may be required.
Key Responsibilities include (but are not limited to):
Proactively manage executives complex calendars with attention to accuracy detail and allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
Travel coordination domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport visas and any other applicable documentation.
Organize and manage meetings (may include setting agendas and driving follow-up of action items) off-sites and team-based social events with associated budgets and logistics.
Process expense reports and invoices as needed.
Act as liaison between the directors and their directs and associated teams.
Work in partnership with org leaders functional business partners (e.g. Finance HR) and other EAs to provide seamless support to the directors and teams.
Understand the business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.
Tracking and driving completion of key deliverables and follow-up on outstanding items.
Successfully complete critical aspects of deliverables with a hands-on approach including drafting various documents and correspondence and other tasks that facilitate the directors ability to effectively lead their teams.
Support annual operational planning process business planning and performance review cycles.
Other projects as assigned.
Key job responsibilities
- calendaring scheduling
- planning team offsites and morale events as needed
- booking travel and processing expenses
- headcount tracking
- submitting POs helping tracking team budget driving contract execution for temp worker hiring across team
- work with team lead EA to assign space/seating across key sites
About the team
AWS UXDR Group
We are a global group of designers researchers developers and technologists on a mission to deliver products and services that empower customers to build the future of their business in the cloud.
- Experience with Microsoft Office products and applications
- Experience leading process improvements
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
As a support partner for the AWS Customer Experience group this role encompasses everything from managing complex calendars and travel to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon. The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.
Our ideal EA candidate is organized innovative knowledgeable and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail efficient organizational skills and the ability to meet tight deadlines. We pride ourselves on being the worlds most customer-centric company and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moments notice. Diplomacy is the rule of thumb in this role. A high level of integrity and discretion in handling confidential information is a must and professionalism in dealing with executives inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. Some flex hours may be required.
Key Responsibilities include (but are not limited to):
Proactively manage executives complex calendars with attention to accuracy detail and allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
Travel coordination domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport visas and any other applicable documentation.
Organize and manage meetings (may include setting agendas and driving follow-up of action items) off-sites and team-based social events with associated budgets and logistics.
Process expense reports and invoices as needed.
Act as liaison between the directors and their directs and associated teams.
Work in partnership with org leaders functional business partners (e.g. Finance HR) and other EAs to provide seamless support to the directors and teams.
Understand the business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.
Tracking and driving completion of key deliverables and follow-up on outstanding items.
Successfully complete critical aspects of deliverables with a hands-on approach including drafting various documents and correspondence and other tasks that facilitate the directors ability to effectively lead their teams.
Support annual operational planning process business planning and performance review cycles.
Other projects as assigned.
Key job responsibilities
- calendaring scheduling
- planning team offsites and morale events as needed
- booking travel and processing expenses
- headcount tracking
- submitting POs helping tracking team budget driving contract execution for temp worker hiring across team
- work with team lead EA to assign space/seating across key sites
About the team
AWS UXDR Group
We are a global group of designers researchers developers and technologists on a mission to deliver products and services that empower customers to build the future of their business in the cloud.
- Experience with Microsoft Office products and applications
- Experience leading process improvements
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at WA Seattle - 82700.00 - 129800.00 USD annually
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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