Salem Elementary School BookkeeperSecretary 2627 SY

Spotsylvania County School District

Job Location:

Fredericksburg, VA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

*Advertised salaries are reflective of the 2025-2026 School Year and will be updated after 2026-2027 School Year budget approval.*

The Bookkeeper/Payroll Secretary ensures accurate accounting records for receipts and
disbursements as well as payroll tracking within an assigned school or office. The Bookkeeper/PayrollSecretary provides secretarial support in an office environment. As a member of the schoolsadministrative support team this role may also assist with any projects or tasks related to the goals objectives and programs of the building or department assigned.

Essential Job Functions:

Receives and screens visitors staff members telephone calls and incoming mail personally responds to inquiries by making decisions which in the employees judgment do not require the supervisors attention.
Organizes the flow of correspondence and other pertinent data establishes and maintains a filing system that provides for the efficient operation of the department while maintaining confidentiality.
Prepares produces and makes appropriate distribution of all correspondence including letters memoranda; reports recommendations notices orders requests schedules etc and any other necessary informational items.
Prepares necessary informational materials for the department for which they are assigned i.e. assigning and completing necessary paperwork for substitute teachers scheduling bus drivers for field trips.
Aids with registration procedures for new students.
Establishes and coordinates the efficient operation of the office receipts and disbursement of
funds in accordance with budget allocations.
Maintains complete records of all financial transactions.
Prepares monthly bank reconciliation for the Accounting Department.
Prepares the monthly annual reports and records in compliance with auditors regulations.
Monitors and reports financial information to the supervisor.
Communicates with vendors to secure and maintain supplies and equipment.
Tracks employees timeclock daily entries and leave requests.
Processes payroll packets twice a month for submission to the payroll department at the School Board Office (SBO).
Shops for school needs at local stores as needed.

Clickhereto read the full job description.

Education and Experience:

Required

High School Diploma or GED
Three (3) years of experience in an administrative role ideally within the Education industry

Preferred

Associates Degree in Accounting Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams please visit our website athttps:// Terms:Employment may be offered as a 12-Month (243 Day) contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.

Required Experience:

Junior IC

*Advertised salaries are reflective of the 2025-2026 School Year and will be updated after 2026-2027 School Year budget approval.*The Bookkeeper/Payroll Secretary ensures accurate accounting records for receipts anddisbursements as well as payroll tracking within an assigned school or office. The Bo...