Proposal Coordinator (Part Time)

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

We are seeking a part-time experienced and detail-oriented Proposal Coordinator to join our team. This position plays a critical dual role in both managing the proposal development lifecycle. The ideal candidate will manage the proposal schedule coordinate inputs and drive team collaboration ensuring timely high-quality submissions.
Strong Project Management are needed for this role PMP is a Plus.

This position requires excellent editing coordination and scheduling skills along with a solid understanding of federal state and local procurement processes.

RESPONSIBILITIES

Review RFPs/RFIs and related solicitation documents to identify key submission requirements deadlines and compliance criteria.
Coordinate all aspects of the proposal development life cycle including managing proposal calendars action item trackers compliance matrices and Color Team review schedules (Pink Red Gold).
Schedule facilitate and document proposal meetings and working sessions with internal teams and partners.
Liaise with capture managers proposal managers SMEs and technical staff to collect and organize necessary content and documentation.
Monitor and enforce internal deadlines to ensure timely submission of proposal components.
Track team assignments and ensure accountability for content delivery and review activities.
Assist with editing and formatting proposal documents for consistency clarity and compliance.
Maintain and update a centralized proposal content library including corporate capabilities past performance templates resumes and reusable content.
Support the development and formatting of visual elements such as org charts compliance matrices and graphics coordinating with graphic designers as needed.
Coordinate final production and packaging of proposals (electronic and/or hard copy) ensuring compliance with submission instructions.
Facilitate and support Color Team reviews compile reviewer comments and track incorporation of feedback.
Monitor and apply industry best practices aligned with Shipley or APMP standards to improve proposal coordination processes.
Track submission outcomes and support post-submission activities such as debriefings and lessons learned sessions.

QUALIFICATIONS

Bachelors degree in English Journalism Communications Marketing Business or a related field.
3 years of experience coordinating government and/or commercial proposals (Federal State Local preferred).
Proven experience with proposal management and coordination including scheduling tracking inputs and facilitating team communication.
Familiarity with proposal development methodologies such as Shipley or APMP.
Strong editing communication and organizational skills.
Ability to manage multiple projects simultaneously in a fast-paced deadline-driven environment.
Proficiency with Microsoft Office (Word Excel PowerPoint) Adobe Acrobat and tools such as SharePoint Teams RFPIO Loopio or similar.
Familiarity with GSA Schedules IDIQs BPAs and federal acquisition regulations is a plus.
Experience with NASA SEWP GSA MAS or other contract vehicles is a bonus.
Self-starter with the ability to work independently and collaboratively across cross-functional teams.
Strong attention to detail time management and multitasking skills.

Preferred Certifications

APMP Foundation Certification or higher (preferred but not required)

If you are interested in getting more information about this opportunity please contact Irina Rozenbergat your earliest convenience.

At Ariel Partners we solve the most difficult problems that inhibit technology from enabling our customers to achieve their goals. Our vision is to be recognized by our stakeholders as an elite provider of IT solutions so when they have their biggest challenges we are on their short list. We are looking for team members who share our values of: Integrity to do the right thing even when it hurts; Commitment to the long-term success and happiness of our customers our people and our partners; Courage to take on difficult challenges accept new ideas and accept incremental failure; and the constant pursuit of Excellence. Ariel Partners is an Equal Opportunity Employer in accordance with federal state and local laws.

Required Experience:

Review RFPs/RFIs and related solicitation documents to identify key submission requirements deadlines and compliance criteria.
Coordinate all aspects of the proposal development life cycle including managing proposal calendars action item trackers compliance matrices and Color Team review schedules (Pink Red Gold).
Schedule facilitate and document proposal meetings and working sessions with internal teams and partners.
Liaise with capture managers proposal managers SMEs and technical staff to collect and organize necessary content and documentation.
Monitor and enforce internal deadlines to ensure timely submission of proposal components.
Track team assignments and ensure accountability for content delivery and review activities.
Assist with editing and formatting proposal documents for consistency clarity and compliance.
Maintain and update a centralized proposal content library including corporate capabilities past performance templates resumes and reusable content.
Support the development and formatting of visual elements such as org charts compliance matrices and graphics coordinating with graphic designers as needed.
Coordinate final production and packaging of proposals (electronic and/or hard copy) ensuring compliance with submission instructions.
Facilitate and support Color Team reviews compile reviewer comments and track incorporation of feedback.
Monitor and apply industry best practices aligned with Shipley or APMP standards to improve proposal coordination processes.
Track submission outcomes and support post-submission activities such as debriefings and lessons learned sessions.

QUALIFICATIONS

Bachelors degree in English Journalism Communications Marketing Business or a related field.
3 years of experience coordinating government and/or commercial proposals (Federal State Local preferred).
Proven experience with proposal management and coordination including scheduling tracking inputs and facilitating team communication.
Familiarity with proposal development methodologies such as Shipley or APMP.
Strong editing communication and organizational skills.
Ability to manage multiple projects simultaneously in a fast-paced deadline-driven environment.
Proficiency with Microsoft Office (Word Excel PowerPoint) Adobe Acrobat and tools such as SharePoint Teams RFPIO Loopio or similar.
Familiarity with GSA Schedules IDIQs BPAs and federal acquisition regulations is a plus.
Experience with NASA SEWP GSA MAS or other contract vehicles is a bonus.
Self-starter with the ability to work independently and collaboratively across cross-functional teams.
Strong attention to detail time management and multitasking skills.