Administrative Specialist, School of Education, College of Health, Education and Professional Studies UT Chattanooga
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Job Location:
Chattanooga, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
The Administrative Specialist oversees a wide range of administrative functions supports departmental leadership and ensures efficient operations across the School of Education. This role manages financial and personnel processes provides executivelevel support to the Director maintains essential department records coordinates hiring activities and serves as a key point of contact for students faculty staff and external visitors.
Responsibilities
Administrative & Executive Support
- Provide highlevel support to the Director including calendar travel scheduling and general operations.
- Manage and maintain departmental financial records using OneDrive DASH and other university systems.
- Monitor ledgers monthly and reconcile procurement card purchases invoices requisitions and contracts.
- Oversee the full Background Check and Liability process.
- Maintain records for effort certification auditing and general departmental documentation.
- Support and monitor student workers and graduate assistants.
Faculty & Academic Processes
- Coordinate contracts special appointments additional pay actions and dual services.
- Maintain faculty files including EDOs SPDRs appointment letters transcripts and RTP documentation.
- Support faculty throughout reappointment promotion tenure and evaluation processes.
- Serve as a resource to the RTP committee and ensure timely submission of materials.
- Plan and execute the annual School of Education Award Ceremony including scholarships communications reservations catering programs and logistics.
- Maintain and update the School of Education website in collaboration with college communications.
Departmental Operations & Budget Support
- Manage the School of Education SharePoint site and committee documentation.
- Coordinate meeting logistics including agendas minutes and faculty review processes.
- Pull course enrollment data and submit payroll summaries each semester.
- Assist with purchasing supply orders IT requests journal vouchers cost transfers and other financial documents.
- Support principal investigators (PIs) in maintaining grant documentation.
- Maintain personnel records and track position actions.
Hiring Support & Special Projects
- Coordinate the hiring process for adjunct faculty including Equifax I9 documentation and onboarding support.
- Assist search committees with scheduling communications travel arrangements and hiring documentation.
- Manage department equipment logs space inventory and key card access.
- Coordinate room reservations (including Hunter Hall 407) and maintain digital signage in the SOE lobby.
- Complete annual university trainings and other duties as assigned.
Knowledge Skills and Abilities
- Knowledge of office operations budgeting and basic bookkeeping.
- Strong technology skills and proficiency in Microsoft 365 tools.
- Excellent organization communication and professional etiquette.
- Ability to work independently multitask problemsolve and manage time effectively.
Review of applications will begin March 24 2026and continue until the position is filled. Applications received bythis datewill receive priority consideration.
Qualifications
Required:
- High school diploma or GED required.
- Experience supporting administrative operational or academic processes is preferred.
- Equivalent experience or training may substitute for education where applicable.
Work Location:
- University of Tennessee Chattanooga TN Campus
- This is a fully on-site position.
Compensation and Benefits:
- UT Market Range: MR06
- Anticipated hiring salary: $21.64/hr
- Find more information on theUT Market Range structure
- Find more information onUT Benefits
Required Experience:
IC
Key Skills
- Early Childhood Education
- Classroom Experience
- Education Administration
- Lesson Planning
- Special Education
- Adult Education
- Teaching
- Curriculum Development
- Administrative Experience
- Leadership Experience
- Program Development
- Supervising Experience
About Company
The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching ... View more
