Construction Project Coordinator – AIA Billing
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Job Location:
Cincinnati, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
About Us
We are a mechanical electrical and plumbing (MEP); building automation; and industrial piping contractor. Our team offers a variety of MEP and process piping services including design-build engineering for new construction and renovation installation and specialty construction maintenance and air balancing start-up and energy efficiency services.
Job Summary
DeBra-Kuempel is seeking to fill a Construction Project Coordinator in our Cincinnati Ohio location. This position provides strong administrative and billing support as well as efficiently communicating with and supporting the needs of our customers. The right person will have a strong ability to multi-task organize be punctual and dependable and perform independently as needed.
Essential Duties & Responsibilities
- Work with Project Managers and other team members to provide quality and timely service correspondence and other needs to our customers and corporate office as required.
- Preparing contracts for implementation invoicing and effectual communication within the organization to the proper team members involved.
- Provide quality administrative support including producing and maintaining all quotes invoicing spreadsheets reports and other support as needed.
- Performing effectively and confidently occasionally without supervision.
- Entering weekly payroll and processing new hire paperwork.
- Prepare proposals with assistance from the Project Manager.
- Solicit vendor and sub-contractor quotes.
- Manage the job permits.
- Prepare submittals for review by the Project Manager.
- Prepare weekly productivity reports.
- Manage job cost reporting.
- Prepare monthly Work In Progress (WIP) reports.
- Submit monthly billing and manage collections.
Qualifications
- Minimum 3-5 years of recent Project Coordination experience.
- Minimum 2 years accounting/billing experience preferred.
- Knowledge/experience within a mechanical contracting firm a plus but not required.
- Excellent proficiency in Word Excel PowerPoint and other Microsoft Office software applications. The ability and willingness to learn other software applications as required.
- Knowledge of AIA forms certified payroll prevailing wage State and Federal forms a plus but not required.
- Strong communication and interpersonal skills and able to interact with all levels of the organization with a positive engaging proactive and team-based style.
- Excellent written and verbal communication skills team player attitude and professional appearance are a must.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and travel to field locations as needed.
Equal Opportunity Employer
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
