Administrative Assistant Lab Support

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team!As an Administrative Assistant you will be a member of a diverse agile team that exhibits initiative proficiency and adaptability to optimize the time of those supported. You will actively partner with team members by fostering an inclusive work environment and respecting others with different backgrounds experiences and perspectives. You will be responsible for a variety of non-clinical administrative support tasks including:

• Managing of calendars: scheduling coordination and follow-up tasks for meetings events and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites web pages databases spreadsheets social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

**This position is not eligible for visa sponsorship; Also Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

To be considered for this Administrative Assistant role you mustmeet one of the following criteria:

• High school diploma or GED with a minimum of two years experience in an administrative support role.
• One-year degree/diploma in an administrative business or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative business or a medical-related program.

*Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination creating/transcribing correspondence/documents and utilization of business-related software to produce databases spreadsheets presentations etc.

Additional Qualifications

• Prefer work-related experience within the last ten years.
• Demonstrate proficient use of computer hardware and software telecommunication and other office equipment and ability to navigate multiple systems simultaneously.
• Possess high-level skills in organization communication interpersonal skills customer service professionalism written and oral communication
• The ability to prioritize frequently and quickly shift tasks and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making judgment and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar punctuation and sentence structure.

Application Requirements

*All must be included for your application to be considered:

• CV/Resume
• Cover letter
• NACES detailed international equivalency for foreign degrees.
• Internal candidates must provide their past three performance appraisals.

**DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.

***Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.

*International transcript:

• MUST have a DETAILED equivalency evaluation.
• MUST show US equivalent degree.
• Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES)OR the Association of International Credential Evaluators Inc. (AICE).