Inventory Purchasing Coordinator

Job Details

Job Description

Manages all purchasing functions for Jefferson Specialty Pharmacy.
Work in coordination with the 340B team to ensure that drugs are ordered off the appropriate accounts to include: the wholesale Acquisition Accounts (WAC) 340B account and Group Purchasing account (GPO) to ensure that we are in compliance with the Health Resources and Services Administration (HRSA) regulations.
Reviews and coordinates all 340B replenishment and pre-plenishment activities.
Works with Jeffersons Epic department to manage the build of new drugs added to the Epic EMR system. Ensures the Specialty Pharmacy drug file is properly maintained by the Epic team.
Work with pharmaceutical representatives and other departments during drug shortage situations to ensure that the business limits stock-outs to the greatest extent possible.
Manage the ordering of controlled substances in schedules III-V of the Controlled Substances Act (CSA) to ensure on-hand quantities are maintained.
Maintain spend analytics tools to ensure that all purchases from all primary and secondary wholesalers and direct shipments are logged
Compiles and prepares monthly and quarterly reports related to purchasing
Resolves discrepancies between what vendors/wholesalers have shipped versus quantities received.
Maintain and organize files (primarily invoices) so that they are easily retrievable in the event of an audit.
Serves as a resource for the Jefferson Specialty Pharmacy team regarding purchasing processes and procedures order status and basic use of purchasing-specific software systems.
Ensures inventory inspections are conducted on a regularly scheduled basis.

Implements process changes new methods or automated systems as appropriate to increase efficiency and cost effectiveness of the purchasing and inventory processes.
Navigate the distribution channels for REMS drugs and ensure that each channel has up to date licensing information accounts are free from outstanding balances and expected turn-round times can be met to prevent patient treatment delays.
Work with wholesalers accounts payable and management to ensure that no outstanding invoices are left unpaid that could put the health system in a credit hold.
Coordinates activities related to expiration date and monitors pharmaceutical returns.
Order medications in a manner that separates hazardous items from non-hazardous items from a National Institute for Occupational Safety and Health (NIOSH) and United States Pharmacopeia (USP) perspective.
Communicate with pharmacy leadership on drug shortages as presented by pharmaceutical representatives so that an alternative product can be procured
Inform pharmacy leadership of newly identified drug shortages accounts that are on credit hold or with information pertaining to any other problem that could delay patient care from a procurement perspective.
Ability to prioritize work.
Excellent oral and written communication skills.
Team player who can work in a collaborative manner with a variety of stakeholders.

EDUCATIONAL/TRAINING REQUIREMENTS:

BS in business or health care related field preferred.

CERTIFICATES LICENSES AND REGISTRATION:

Pharmacy Technician Certification Board (PTCB) certification.

EXPERIENCE REQUIREMENTS:

At least five years of progressive pharmacy technician experience with strong background in pharmacy supply. Experience with drug purchasing processes and 340B preferred. Comprehensive understanding of Epic Willow Ambulatory Willow Inventory and other pharmacy automation and packaging processes a plus.

ADDITIONAL INFORMATION:

Exceptional data entry and computer skills required including extensive knowledge of Microsoft Office products to include: Word Excel Access and PowerPoint.

Work Shift

Worker Sub Type

Employee Entity

Primary Location Address

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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