Call Center Project Manager, Contract NIH Call Center Support

cFocus Software Inc. is seeking a Program Manager to support the National Institutes of Health (NIH) Call Center Services (CCS) program part of the NIH Center for Information Technology (CIT).

The NIH Call Center serves as a critical communications hub for the NIH and operates 24 hours a day 7 days a week 365 days a year. The center is staffed by a dedicated team providing voice and data communications TTY services paging services and bilingual support for NIH personnel patients healthcare practitioners and global health organizations.

The Program Manager will oversee all aspects of call center operations including staffing performance management service delivery and program compliance. This position will be onsite at the clients office in Bethesda MD and will ensure that operations meet the high reliability and responsiveness required to support NIH communications and emergency services.

Call Center employees are classified as essential personnel by the Department of Health and Human Services (DHHS). Staff must maintain a reliable contingency plan to report to the Bethesda office during all scheduled shifts including during weather emergencies such as blizzards hurricanes road closures or public transit disruptions.

Responsibilities and Duties

The NIH Call Center acts as a central communications clearinghouse for the NIH research community NIH personnel patients global health organizations and healthcare practitioners.

The center facilitates over 300000 calls annually including communications related to:

• General information services

• Critical medical emergency communications

• Paging services

• Physician and clinical staff scheduling

• Communication with NIH Fire and Rescue

• Domestic and international connectivity

• Social work support

• Voicemail transcription

• Audio teleconferencing services

Key Responsibilities

• Provide overall leadership and management of the NIH Call Center Services program ensuring operational efficiency and service excellence.

• Manage daily call center operations ensuring all service levels operational metrics and contract requirements are consistently met.

• Oversee the handling of critical communications and no-fail calls including medical emergencies such as Code Blue STAT OR Team and Rapid Response alerts.

• Serve as the primary point of contact for government stakeholders and program leadership ensuring effective communication and reporting.

• Develop and implement staffing strategies and workforce plans to support 24/7 operations and maintain adequate coverage.

• Monitor performance metrics service levels and operational reporting to ensure high-quality customer service delivery.

• Oversee and support paging services emergency communications coordination and communications with NIH Fire and Rescue.

• Lead process improvement initiatives and standards development to enhance operational performance and service delivery.

• Ensure accurate documentation and reporting of call center activity and operational performance.

• Maintain strict confidentiality and compliance with cFocus Software Inc. NIH and Federal regulations regarding sensitive information.

• Provide leadership in staff management professional development motivation counseling and performance benchmarking.

• Foster a collaborative high-performing team environment focused on efficiency accountability and continuous improvement.

• Represent cFocus Software Inc. the National Institutes of Health and the Federal Government in a professional and positive manner at all times.

Qualifications and Skills

Required

• High school diploma or equivalent required; Bachelors degree preferred

• Ten (10) years of progressive customer service experience including a minimum of five (5) years of management experience in a call center environment preferably in the medical or healthcare industry

• Experience managing a customer contact operations function focused on inbound call processing

• Experience developing staffing strategies and implementing staffing plans for high-volume call center environments

• Strong leadership skills in staff management development motivation counseling and benchmarking

• Experience with process improvement and operational standards development

• Strong analytical and organizational skills with excellent attention to detail

• Excellent communication and interpersonal skills with the ability to influence and collaborate with individuals from diverse backgrounds

• Ability to perform effectively in a fast-paced mission-critical environment

Preferred

• Knowledge of SPOK and Avaya platforms

• Experience working in a no-fail or high-reliability call center environment

• Experience supporting healthcare hospital or medical communications operations

• Bilingual language skills

Contingencies

Employment is contingent upon client acceptance and successful completion of a background investigation which may include:

• Criminal and/or credit checks

• Drug screening

• Employment and education verification

• Reference checks

Candidates must also successfully complete required onsite training.

Benefits and Perks

• Comprehensive Medical Dental and Vision Insurance

• 401(k) with 6% employer match

• Paid Time Off (PTO)

• Short-Term and Long-Term Disability Insurance