Office Manager
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Job Summary
Our Mission
Reflections mission is to build open superintelligence and make it accessible to all.
Were developing open weight models for individuals agents enterprises and even nation states. Our team of AI researchers and company builders come from DeepMind OpenAI Google Brain Meta Anthropic and beyond.
About the Role
Were looking for an Office Manager to run our London office and create an environment where our team can do their best work. Youll own the day-to-day operations of the office ensuring the space runs smoothly supporting employees and visitors and helping shape a workplace that reflects Reflections culture.
Our London office opened in 2025 and is growing quickly. Were moving into a new 8000 sq ft office in Kings Cross and this role will play a key part in making that space operational organized and welcoming. This is a hands-on role for someone who thrives in fast-moving environments and enjoys building systems that keep things running smoothly.
What Youll Do
Office Operations
Own day-to-day office operations including facilities supplies meeting rooms and vendor management.
Serve as the primary point of contact for building management maintenance providers and other external vendors.
Ensure the office environment is clean organized and fully functional for employees and guests.
Coordinate repairs services and improvements to keep the workspace running smoothly.
Employee Experience & Onboarding
Partner with People Ops and IT to support seamless onboarding for new hires.
Ensure desks equipment and access are set up before employees first day.
Help create a welcoming and supportive office environment for the team.
Events & Office Programs
Coordinate in-office catering lunches and day-to-day hospitality.
Help organize team events socials and office gatherings.
Support logistics for company offsites and visits from colleagues in other offices.
Compliance & Safety
Maintain office health and safety practices and required compliance documentation.
Coordinate inspections policies and workplace safety procedures as needed.
Qualifications
35 years of experience in office management workplace experience or operations ideally in a startup or high-growth environment.
Strong organizational and operational skills; able to manage multiple priorities simultaneously.
Experience managing vendors facilities and office budgets.
Excellent communication and interpersonal skills; comfortable working across teams.
High ownership and a proactive mindset you take initiative and solve problems quickly.
Detail-oriented and reliable with the ability to keep operations running smoothly.
What We Offer:
We believe that to build superintelligence that is truly open you need to start at the foundation. Joining Reflection means building from the ground up as part of a small talent-dense team. You will help define our future as a company and help define the frontier of open foundational models.
We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported.
Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally.
Health & wellness: Comprehensive medical dental vision life and disability insurance.
Life & family: Fully paid parental leave for all new parents including adoptive and surrogate journeys. Financial support for family planning.
Benefits & balance: paid time off when you need it relocation support and more perks that optimize your time.
Opportunities to connect with teammates: lunch and dinner are provided daily. We have regular off-sites and team celebrations.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
