Senior Administrative Officer

Food And Agriculture Organization Of The United Nations

Job Location:

Bangkok - Thailand

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Organizational Setting

The Regional Office for Asia and the Pacific (RAP) is responsible for leading FAOs response to regional priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities in the region. It oversees the network of Country Offices and the Subregional Office for the Pacific Islands (SAP). It ensures a multidisciplinary approach to programmes identifies priority areas of action for the Organization in the region and in collaboration with Divisions Offices and Centres at headquarters develops promotes and oversees FAOs strategic response to regional priorities and the implementation of the Organizations strategies through programmes and projects across the region. The Regional Office for Asia and the Pacific (RAP) leads the preparation of the Regional Conferences and the Statutory Bodies in the region.

The Regional Office for Asia and the Pacific (RAP) supports the formulation and implementation of the Country Programmes and Projects including Country Programming Frameworks (CPFs) and their contribution to the FAO Strategic Framework and the United Nations Sustainable Development Cooperation Framework (UNSDCF) at the country level advising Decentralized Offices on corporate priorities such as the Strategic Framework and on the incorporation of regional priorities into the Organizations Programme of Work and Budget. The Regional Office for Asia and the Pacific (RAP) develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs) and participates in the United Nations Regional Architecture such as UN Regional Forums on Sustainable Development and UN Regional Collaborative Platforms and related mechanisms.

The position is located in the Regional Office for Asia and the Pacific (RAP) in Bangkok Thailand.

Reporting Lines

The Senior Administrative Officer reports to the Deputy Regional Representative (DRR) and supervises and coordinates the operations of the Administrative Services Group (ASG) at RAP.

Technical Focus

Provision of a full range of administrative services in support of FAOs regular and other programmes carried out in the Region.

Key Results

Provide leadership technical and policy guidance for the planning development and implementation of projects products and services in accordance with the FAO Strategic Framework and in alignment with the Organizations Gender Policy.

Key Functions

Advises the Assistant Director-General/Regional Representative (ADG/RR) in the preparation/formulation of FAOs regional programme of work and budget and that these are in line with Regional Office (RO) work plans and in compliance with the approved Programme of Work and Budget.
Advises the ADG/RR in the general administration and smooth functioning of the Regional Office and provides advice on a full range of management and administrative matters with an emphasis on the effective planning and utilization of human and financial resources.
Supports the Shared Services Centre SSC (as needed) the Offshore Systems Development Centre (OSDSC) RO/Emergency Centre for Transboundary Animal Diseases (ECTAD) and other regional projects as appropriate.
Monitors availability of funds for regular programme activities and field projects; oversees preparation monitoring and revision of Regional Office budget; ensures that financial commitments expenditures and periodic budgetary reports are controlled and in line within established limits.
Identifies operational administrative and other constraints which may affect programme implementation and proposes solutions to improve quality timeliness cost effectiveness.
Ensures the maintenance of a reliable IT infrastructure and strategy for the Regional Office.
Supports the organization of the Regional Conference World Food Day celebrations and other important meetings.
Liaises with headquarters units to resolve complex issues and with the internal and external auditors; prepares management replies to audit observations and queries liaises with other UN agencies in the RO on common services and participates in UN Operations Management Team (OMT) meetings as appropriate.
Ensures the maintenance of the office premises and space requirements; ensures that premises have adequate security and are Minimum Operating Security Standards (MOSS) and Enhanced Minimum Operating Security Standards (E-MOSS) compliant.
Provides advice and administrative support to the Subregional Offices FAO Country and Liaison Offices in the region.
Performs other related duties as required.

Specific Functions

Oversees the Administrative Services Group and ensures smooth functions on HR finance and internal control IT security procurement premises facilities and logistics.
Provides administrative support to the planning and organization of the Regional Conference for Asia and the Pacific (APRC) and assumes the role and function of Conference Affairs Officer.
Participates in the Regional Management Team (RMT) and other taskforces and provides administrative support and inputs.
Oversees the overall administration and smooth functioning of the Regional Office the Subregional Office and the FAO Representations in the region.
Advises Regional Management and FAORs on various administrative and operational matters: proper management on human resources and affiliated workforces finance and assets in line with corporate rules and policies.
Develops coordinated approaches to further empower Subregional and Country Offices for the strengthened operational and administrative capacities at all levels.
Oversees risk management and internal controls in the Regional and Subregional Offices and FAO Representations and lead the implementation of formulation of regional strategies and mitigating actions for risks and internal control gaps.
Interacts with internal and external auditors ensuring timely responses to queries and follow-up recommendations.
Coordinates and works with internal and external stakeholders such as UN Country Team (UNCT) and provides necessary administrative inputs.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree (Masters degree or equivalent) in business administration public administration finance HR law accounting or a related field of management.
Ten years of relevant experience in finance management human resources management administration and/or corporate operations.
Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic Chinese French Russian or Spanish).

Competencies

Results Focus
Leading Engaging and Empowering
Communication
Partnering and Advocating
Knowledge Sharing and Continuous Improvement
Strategic Thinking

Technical/Functional Skills

Work experience in more than one location or area of work particularly in field positions is essential.
Extent and relevance of experience in financial management administration and planning.
Extent and relevance of experience in corporate operations such as management of human resources finance assets procurement travel security large events planning and organization.
Extent and relevance of experience in monitoring evaluating and reporting programme work and budget and effective use of resources in line with corporate rules policies and procedures.
Demonstrated capability initiative and judgement to enhance modernize and innovate business processes and support change management including using innovative technologies approaches and tools in business process.
Extent and relevance of knowledge and understanding of corporate policy programme and operations as well as in-depth knowledge and use of corporate IT systems such as Enterprise Resource Planning (ERP) systems.
Extent and relevance of knowledge and experience in risk management and internal control.
Extent and good knowledge of corporate structure functions and services from headquarters to the Decentralized Offices (DOs).
Work experience with the UN or international organizations is preferable.

FAO staff are expected to adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

GENERAL INFORMATION

Extension of fixed term appointments is based on certification of performance and availability of funds
FAO reserves the right not to make an appointment.
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link: Other benefits subject to eligibility include:
Dependency allowances
Rental subsidy
Education grant for children
Home leave travel
30 working days of annual leave per year
Pension fund entitlements under the UN Joint Staff Pension Fund
International health insurance; optional life insurance
Disability protection

FAO encourages a positive workplaceculture to increase inclusivity and diversity within its applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
elements of family-friendly policies
flexible working arrangements
standards of conduct.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based ondate and time settings ofyour personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at These qualificationsshould be in alignment with the International Standard Classification of Education (ISCED) mappings.
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT

Required Experience:

Senior IC

Organizational SettingThe Regional Office for Asia and the Pacific (RAP) is responsible for leading FAOs response to regional priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities in the region. It oversees t...