Project Administrator
Share
Job Location:
North Vancouver - Canada
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
- Document Control & Correspondence: Managing and maintaining project records including contracts amendments RFIs submittals meeting minutes and correspondence logs in accordance with document control procedures.
- Subcontract Administration: Supporting the preparation issuance and tracking of subcontracts purchase orders and contract amendments. Maintaining subcontractor files and ensuring documentation is complete and up to date.
- Invoice & Payment Processing: Receiving reviewing and routing subcontractor and supplier invoices for approval. Tracking payment status and following up to ensure timely processing in alignment with contractual obligations.
- Cost Tracking & Reporting: Assisting the commercial team with maintaining cost logs commitment registers and change order tracking. Preparing summary reports and spreadsheets to support budget monitoring and forecasting.
- Procurement Support: Assisting in the preparation of Request for Quotation (RFQ) and Request for Proposal (RFP) packages maintaining bidder lists collecting and organizing quotes and supporting bid evaluation processes.
- Change Management: Supporting the tracking and administration of project variations and change orders including logging status updates and coordination with the project team to ensure timely resolution and documentation.
- Meeting Coordination & Minutes: Organizing and scheduling commercial and project meetings preparing agendas recording and distributing meeting minutes and following up on outstanding action items.
- Compliance & Filing: Ensuring all commercial documentation is filed stored and accessible in accordance with project and company protocols. Supporting audit readiness and compliance requirements.
Requirements
- A diploma or degree in Business Administration Construction Management or a related field is preferred.
- 13 years of experience in a construction engineering or project management administrative role. Prior experience supporting a commercial or quantity surveying team is an asset.
- Strong working knowledge of MS Office Suite (Word Excel Outlook). Familiarity with project management or document control platforms (e.g. Procore SharePoint or similar) is an asset.
- Demonstrated ability to manage multiple priorities simultaneously maintain organized records and meet deadlines in a fast-paced project environment.
- High degree of accuracy in data entry document review and financial tracking to ensure integrity of commercial records.
- Strong written and verbal communication skills with the ability to liaise professionally with subcontractors suppliers consultants and internal project team members.
- Must be able to work onsite in North York.
- Valid Government of Canada security clearance or eligibility to obtain one in accordance with project security requirements.
Benefits
- Competitive salary;
- 4 weeks vacation per year;
- Comprehensive group insurance program;
- RRSP group program with an employer contribution to a DPSP;
- Employee assistance program;
- Continuing education;
- Active social club;
- Friendly and stimulating work environment;
- Large scale projects;
- Corporate Clothing Program upon hiring.
Required Skills:
A diploma or degree in Business Administration Construction Management or a related field is preferred. 13 years of experience in a construction engineering or project management administrative role. Prior experience supporting a commercial or quantity surveying team is an asset. Strong working knowledge of MS Office Suite (Word Excel Outlook). Familiarity with project management or document control platforms (e.g. Procore SharePoint or similar) is an asset. Demonstrated ability to manage multiple priorities simultaneously maintain organized records and meet deadlines in a fast-paced project environment. High degree of accuracy in data entry document review and financial tracking to ensure integrity of commercial records. Strong written and verbal communication skills with the ability to liaise professionally with subcontractors suppliers consultants and internal project team members. Must be able to work onsite in North York. Valid Government of Canada security clearance or eligibility to obtain one in accordance with project security requirements.
Required Education:
A diploma or degree in Business Administration Construction Management or a related field is preferred.
Company Industry
IT Services and IT Consulting
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
