Design & Communications Coordinator

Project & Client Coordination

• Manage all phases of the client journey from initial inquiry through project installation.
• Onboard new clients and manage expectations regarding timelines scope and deliverables.
• Send track and maintain Master Service Agreements (MSAs) and Statements of Work (SOWs).
• Coordinate design presentations approvals and installation schedules.
• Prepare client and vendor meeting agendas.
• Facilitate purchase orders and project proposals.
• Track orders and shipments with vendors and maintain accurate order records.
• Prepare installation checklists and support project installations.
• Provide expediting reports to the design team and clients.
• Manage installations in coordination with receiving warehouses vendors and trades.
• Resolve product claims repairs and replacement follow-ups.
• Send post-project follow-ups to clients including surveys and review requests.

Systems & Process Management

• Maintain project management and documentation systems such as Studio Designer and Dropbox.
• Continuously improve systems and processes to increase efficiency and streamline workflows.
• Organize and maintain client files and documentation within Dropbox.

Team & Office Coordination

• Support Senior Designers with team organization and administrative coordination.
• Prepare for and facilitate weekly team meetings.
• Manage new leads and project pipeline including scheduling introductory calls and consultations.
• Maintain the team calendar scheduling meetings and sending reminders to clients vendors and designers.
• Ensure the office environment remains organized productive and welcoming including managing supplies and provisions.

Vendor & Partner Management

• Maintain relationships with vendors tradespeople and suppliers.
• Identify and onboard new vendors aligned with the companys design vision.
• Collect and maintain W9 forms and proof of insurance for new trades.
• Schedule vendor meetings and coordinate participation in trade events such as High Point Market.

Financial Coordination

• Support Senior Designers with financial tracking and communication.
• Liaise with the bookkeeper on weekly reconciliation updates.
• Manage Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Communicate with clients regarding outstanding payments when necessary.

Qualifications :

Qualifications & Experience

• 23 years of experience in the interior design industry or a related field.
• Experience coordinating design projects vendors and client communications.
• Proficiency in Microsoft Office Suite particularly Outlook Word and Excel.
• Experience using and Studio Designer is preferred.

Key Skills & Attributes

• The ideal candidate will demonstrate:
• A strong appreciation for beauty aesthetics and design
• Exceptional organizational and detail-oriented skills
• Strong written and verbal communication abilities
• Professional and confident client relationship management
• Ability to thrive in a fast-paced creative team environment

Proactive problem-solving skills

• Excellent time management and prioritization abilities
• A team-oriented mindset with a client-first approach
• Initiative reliability and strong work ethic

Additional Information :

SALIX DATA is an equal opportunity employer and does not discriminate based on race color religion sex national origin age disability or any other characteristic protected by law.

To join us on this incredible journey kindly submit your resume and cover letter highlighting your interest in the position and showcasing your relevant qualifications. 

Applications will be considered on a rolling basis. Please note that only shortlisted candidates will be contacted. 

We eagerly anticipate receiving your applications and embarking on this rewarding journey together making a difference as we make the data meaningful.

Remote Work :

No

Employment Type :

Contract