Registrar (For 2026-2027 Year)

Humboldt Unified School District

Job Location:

Prescott Valley, AZ - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

JOB TITLE: REGISTRAR

DEPARTMENT: School Office Administration

REPORTS TO: Principal

FLSA STATUS/CLASSIFICATION: Non-Exempt; Level 5

SUPERVISORY DUTIES: none

APPROVED ON: 2/14/2023

SUMMARY: Responsible for all confidential student information; compilation data input distribution and preservation for the entire student body both past and present. Organizes and monitors the registration and withdrawal process. Maintains school student enrollment and academic records. Edits stores prepares and distributes reports on grades.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Requests copies of transcripts and related records for all new incoming students.
Verifies that all required data (registration forms special needs surveys language surveys immunization records birth certificates transcripts proof of residency) are included in each students file
Distributes special needs surveys to teachers for new HUSD students; collects completed surveys and follows up on any indicated problems
Fulfills transcript requests and all other related records for all current and past students
Translates and inputs all new incoming students transcript grades into SIS
Processes and verifies information for all withdrawing and non-attendance students
Runs progress reports every 3 weeks for the entire school
Each semester runs a Mark Verification for verification purposes as well as runs an Fail list
Each semester collects all teacher grade books and finals
Collects SAT ACT PSAT AP test scores and inputs and files test results in students files as well as distributes student/parent copies
Compiles and summarizes necessary data for various intricate AZ state reports; runs various reports in SIS for faculty and staff as needed
Creates organizes and maintains cumulative folders for all present and past students files
Assists Senior Counselors with grad lists name verifications diploma ordering and sign offs of senior cards and creates archive files for senior class
Trains and supervises Records Aide on various assignments to be completed
Researches any controversial student legal guardian issues as they may arise
Keeps abreast of all legal regulations as they pertain to student cumulative folder information release confidentiality record retention and disposition
Creates and maintains a comprehensive Registrar Department Procedure Handbook as well as an up to date flow chart of student registration procedures; trains and implements
Manually inputs grades for online courses (Bears Den TLC CTED and BMOA)
Keeps up to date with the latest transcripts and fills orders for outgoing transcripts

KNOWLEDGE SKILLS & ABILITIES:

Ability to operate standard office equipment
Knowledge of general office administrative operations
Ability to communicate effectively verbally and in writing
Ability to do mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff students parents and community members
Knowledge of applicable Federal and State laws district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

High School diploma or equivalent
1 year previous clerical experience
Any equivalent combination of training education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance

Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel Word Google Suite and job specific computer programs.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:

Indoor office position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees external agencies and the public.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

JOB TITLE: REGISTRARDEPARTMENT: School Office AdministrationREPORTS TO: PrincipalFLSA STATUS/CLASSIFICATION: Non-Exempt; Level 5SUPERVISORY DUTIES: noneAPPROVED ON: 2/14/2023SUMMARY: Responsible for all confidential student information; compilation data input distribution and preservation for the ...