Team Assistant Chief Digital Marketing Office

Want to join a fast-moving company work among convivial teams and take part in the global growth strategy of one of the most prestigious and comprehensive portfolios in the wine & spirits industry We are looking for a Team Assistant - Chief Digital Marketing Office! You will be based at The Island our office in central Paris.

We are looking for a proactive service-oriented and highly organized Team Assistant to support 2 directors and their teams in a dynamic international environment. The role is reporting to the Global Marketing Capability Director and will also assist the CI director as well as both teams within the CDMO organization.

This role is key to ensuring smooth day-to-day operations strong coordination across departments effective budget follow-up and the organization of moments of convivialité that foster team engagement and collaboration. You will act as a central point of contact for administrative logistical and coordination activities while contributing to cross-functional initiatives and projects.

Your key responsibilities :

Day-to-Day Activities Support

• Organize and coordinate agendas and logistics for large or cross-functional meetings

• Manage directors agendas (when requested) by planning and anticipating appointments and meetings to support their priorities and ensure smooth business operations

• Ensure the physical welcome and accompaniment of visitors

• Prepare organize and coordinate team or directors business travels in full compliance with the companys Travel & Expenses policy

• Take the lead during the preparation phase of relocations for new team members or moves of existing ones including administrative and onboarding support in coordination with the relevant Director

• Contribute to cross-functional initiatives led by the Assistants Community and proactively collaborate with other assistants on shared initiatives and topics

• Relay relevant corporate news to the team (e.g. group events CSE activities etc.)

Budget & Activity Follow-Up

• Contribute to activity and budget follow-up within the scope of responsibility

• Coordinate with internal and external stakeholders and follow up on outstanding invoices and purchase orders

• Support accounting activities and ensure deadlines are respected

• Create new suppliers in the system

• Create purchase orders (POs) and process invoices

• Consolidate recharge data and coordinate between Finance Global Teams and Affiliates

• Support team with simple budget tracking

• Manage supplier reminders when required (e.g. missing invoices)

• Act as first point of contact with Accounting for initial queries

Events & Moments of Convivialité

• Coordinate with Directors on team event formats and where applicable coordinate team events (new hires birthdays internal events reminders for events at The Island etc.)

• Coordinate with other assistants and project managers for teams participation in broader corporate events.

If you recongized yourself in the description below dont wait to apply !

• Bac 2 degree

• 5 years experience in a similar role (Executive Assistant / Team Assistant / Operations Assistant)

• Fluent in English and French (written and spoken)

• Excellent command of Microsoft Office tools (Word Excel PowerPoint Outlook Teams)

• Strong interest and ability in PowerPoint design and visual presentations is appreciated

• Knowledge of Concur is a plus

• Strong organizational skills attention to detail and ability to manage multiple priorities

• Service-minded proactive reliable and comfortable working in a matrix and international environment

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