Executive Assistant

Brisbane - Australia

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Location: Brisbane Qld

Remuneration/Benefit: Attractive salary benefits and development opportunities

Supportive and inclusive team culture
Meaningful work supporting critical enterprise-wide functions
Strong national brand with long-term career pathways

Are you an exceptional Executive Assistant who thrives in a fast-paced executive environment and enjoys supporting leadership to perform at their best Aurizon is seeking a highly capable Executive Assistant to provide trusted high-level support to the Group Executive level. This role sits at the heart of Aurizons enterprise operations supporting functions critical to how the business operates safely efficiently and sustainably. As Australias largest rail freight operator with a national footprint Aurizon plays a vital role in connecting Australias coal producers to domestic and international markets. Enterprise Services underpins this mission by delivering best-in-class capability across People and Development Safety Health Environment and Learning Technology Asset Management and Procurement.

About the role:

In this high-visibility role youll deliver confidential proactive and seamless executive support to the Group Executive and the broader Enterprise Services leadership portfolio. You will act as a trusted partner enabling strategic focus by ensuring effective coordination communication governance and follow-through across a diverse and influential portfolio.

This role is ideal for an Executive Assistant who enjoys working with senior executives navigating complexity and operating with discretion in a dynamic enterprise-wide environment.

Key responsibilities include:

Provide high-level executive support to the Group Executive with exposure across People and Development Safety Health Environment and Learning Technology and other enterprise functions.
Coordinate complex diaries meetings travel conferences and stakeholder engagements across a large multi-disciplinary portfolio.
Prepare high-quality reports presentations papers and correspondence for executive Board and Committee forums.
Coordinate the Board and Committee papers end-to-end ensuring accuracy governance compliance and timely submission.
Support executive and leadership meetings through agenda preparation minute taking and action tracking.
Proactively flag priority matters and emerging risk ensuring timely submission.
Build strong trusted relationships with executives senior leaders and internal/external stakeholders
Streamline administrative systems and processes for efficiency and effectiveness.
Maintain records and documentation in line with governance confidentiality and compliance standards.
Support ad hoc projects and initiatives as required across the portfolio.

Note: Responsibilities may evolve over time as business needs change.

About You:

You are highly organised adaptable and confident at operating at executive level. You thrive in environments where priorities shift information is sensitive and attention to detail is critical. You bring sound judgement professionalism and a calm solutions-focused approach.

You will bring:

Minimum 5 years experience in senior administrative support roles.
Proven experience supporting multiple senior leaders or executives.
Demonstrated experience coordinating Board or Committee papers governance documentation or executive submissions (highly regarded).
Exceptional planning coordination and time management skills.
Strong written and verbal communication skills with the ability to influence and negotiate.
High proficiency across Microsoft Office Microsoft 365 Co-pilot (or similar) and SAP (or similar systems) digital workflow tools and enterprise communication tools.
Ability to work autonomously while collaborating effectively across teams.
A proactive professional approach with strong ethical and discretion.
Exposure to People Safety Learning Technology or enterprise corporate environments (desirable).

What we offer you:

At Aurizon we support the development and growth of our employees. With a national portfolio of operations we offer long-term and exciting career opportunities.

Some of our benefits include:

Development and growth opportunities.
Access to mentoring and development programs.
Discounts on selected health insurance funds personal travel gyms vehicles and retail brands.
Parental leave program and super booster.

About Aurizon:

Aurizon is Australias largest rail freight operator and a top 100 ASX company. Each year we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy connecting miners primary producers and industry with international and domestic markets.

Look to Aurizon for a diverse and collaborative culture.

At Aurizon we are proud of our diverse collaborative creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic caring and inclusive work environment.

To learn about us and our company values please visit to take the next step in your career Apply now and help us move what matters.

Required Experience:

Location: Brisbane QldRemuneration/Benefit: Attractive salary benefits and development opportunitiesSupportive and inclusive team cultureMeaningful work supporting critical enterprise-wide functionsStrong national brand with long-term career pathwaysAre you an exceptional Executive Assistant who thr...