Customer Service Specialist

Customer Service Specialist for Japan.

Sandvik is a global high-tech engineering group providing solutions that enhance productivity profitability and sustainability for the manufacturingminingand infrastructure industries. We are at the forefront of digitalization and focus onoptimizingour customers processes. Our world-leading offering includes equipment tools services and digital solutions for machining mining rockexcavationand rock 2024 the Group had approximately 41000 employees and revenues of about SEK 123 billion in more than 150 countries.

We are looking for a Customer Service Specialist based in Japan. The position will support the team in Japan and report to the CS Manager for Japan and Korea. This will be a key member of the team and important for us to reach our Customer Service Strategy.

MAIN RESPONSIBILITIES

• **Customer Creation: Verify credit worthiness and export on demand. Create a customer database with relevant information received from customers sales engineers or application engineers.
• Database Management: Updating the Customer database with information like delivery address salesman code and email IDs.
• Customer Onboarding: Proactively connect with customers to orient them and promote usage of our digital tools.
• Enquiry Handling: Handling customer queries aiming to clarify orient and direct detected problems toward a solution.
• Quotations: Together with field sales decide on the most appropriate solution for a customer. This can include contacting several suppliers calculating prices creating new products together with correct data and comparing delivery times.
• Order Processing Management and Monitoring: Manage orders from the initial creation to invoicing. Including external and internal orders credits and invoices cancellations and other various tasks. Searching for order information escalation of issues and planning for future orders. Proactively reduce and prevent customer order delays with help from supporting systems like Power BI and similar solutions.
• Escalation Handling: Handle escalation of unresolved customer enquiries about order/cash collection.
• Claim handling: Register the claim in the Seco Application (Comflow) as per information received from the customer or sales engineer or application engineers.
• Returns: Prepare relevant documents and process them in the ERP system in line with the global Return Policy. **Local Warehousing: Stock the product in the ERP system Pick and Pack orders and arrange to dispatch to respective customers.
• **Procurement: Register the product in the ERP system as per Seco guidelines. Send an Enquiry receive a quotation and negotiate it with the supplier. Release the Purchase order follow up and ensure timely delivery.
• Actively work to increase e-commerce business.
• Manage and develop existing business in line with customer segmentation rules and procedures.

• ** Customer Engagement: Liaison with Sales engineers/Application engineers/Account Managers for any customer event/visit to strengthen the engagement.

• ** Account Receivables: Follow up on receivables from the customers in line with locally agreed commercial terms.
• Lead Management: Assign unassigned leads to sales engineers to generate new opportunities.
• Recycling Sustainability: Promoting the recycling process to customers and handling any purchase orders when required.
• CRM: Manage the CRM tasks and cases with accuracy and within the SLA.
• Internal Control: Ensure accurate and timely documentation in line with internal control guidelines participate in internal audits follow up on closure of any non-conformances and identify opportunities for improvement.
• Provides timely responses to bring about a great customer experience.

** Applicable in specific markets only

Education Qualifications: Diploma or university degree or relevant experience in customer service.

Proficiency in English is preferred.

Other experiences:

• Knowledge of Office 365
• Knowledge of any ERP system
• Knowledge of CRM

Your profile

You have strong social skills and serve as a motivational source for your colleagues. You have a natural way of thinking proactively to be one step ahead and drive improvements efficiently within your area. Since youre in daily contact with internal stakeholders like sales and occasionally customers its important that you are a voice to listen to and bring trust and reason. You are the help our customers need to choose. With your social skills and an exceptional service mentality you create a world-class customer experience.

What we offer

At Sandvik you will join a truly international environment where innovation collaboration and continuous improvement are part of everyday life. We offer:

Opportunities for professional and personal development

A culture rooted in our values: Winning Together Curiosity Responsibility and Customer Focus

Supportive colleagues and a workplace that values diversity inclusion and different perspectives

Visit our Stories Hub LinkedIn or Facebook to get to know us better.

Application

We look forward to receiving your application no later than 20 March 2026.

Our recruitment process is open transparent and fair. All applicants are evaluated against the same criteria to ensure we select the best match for this role.

Interested Please apply with your resume and a cover note to the link in the job ad.

Contact information

For questions about the recruitment process please contact or

Prior to this recruitment we have already decided which advertising channels and marketing campaigns we wish to utilize and we respectfully decline any contact from marketing or recruitment agencies regarding additional channels or campaigns.