Office Assistant

If you require this document in an accessible format (e.g. large print) please contact

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you The Deal between the firm and its employees.

• A competitive salary and a host of family friendly policies
• Life assurance private health and dental care for you and your family
• A range of flexible benefits including gym discount and retail vouchers
• Tech cycle and electric car schemes
• We support the causes you care about by giving you one day per year off to volunteer with any charity that you are involved with outside of work.
• A wellbeing strategy that focuses on preventative measures to maintain overall health and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical emotional financial and social aspects.
• Most of our roles are hybrid meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
• We are an equal opportunity organisation committed to having a diverse workforce. We do not discriminate on the basis of age sex race disability sexual orientation culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

As Office Assistant you will be responsible for providing office services support working with the workplace team secretarial teams providing a variety of onsite support across the office. Multi-tasking is essential in this role it requires the ability to juggle and prioritise even when under time pressure including the following:

• Working with the workplace team to coordinate with the landlord regarding building maintenance premises checks and repairs.
• Fire warden duties including leading drill briefings and maintaining attendance lists.
• Assist with maintenance of the furnishings and fittings aircon and lightings within the office as required including assisting with internal office moves.
• Reception duties including answering the phone and welcoming guests on priority.
• Organisation and presentation of the firms meeting rooms and liaise with reception supervisors and staff including setting up and rearranging boardrooms as required.
• Supporting the Secretarial team leader and PAs in ad hoc administrative tasks as their team assistant.
• Printers ordering of cartridges and waste cartridges papers maintain stock in liaison with IT Engineer
• Purchasing groceries for the office and ensuring cupboards are stocked with essentials.
• Maintenance of coffee machines and stock of milk and coffee beans.
• Maintenance of kitchen equipment air fryer fridges dishwashers including regular cleaning loading and unloading of plates and cups.
• Stationeries procurement and stock management
• Office general maintenance.
• Bundling of documents (including combining PDF document to make e-bibles with pagination) including front sheets & spines.
• Photocopying and Scanning
• Running errands and delivering of documents
• Shredding
• E-filing
• Arranging couriers and keep check tracking dates delivered.
• Audio/visual equipment set up for meetings in front office.
• Administrative and on-site support for client and internal events and external events when necessary.
• To assist and be accountable for all front office duties during senior front office executives absence during busy periods and day to day as required.
• Car parking - Assisting / maintaining log of car parking rentals for the office.
• Dealing with other ad-hoc office administration support as and when necessary as instructed by Workplace and HR team and as per the demands of the business.

• Sound knowledge of office services operations ideally within professional services.
• Excellent communication skills in both English and Greek and the ability to interact at all levels
• A positive welcoming friendly collaborative people-oriented mindset and a flexible approach to your work and a willingness to be stretched.
• Excellent knowledge of Outlook Word PowerPoint and Excel.
• Effective knowledge and use of telephone conference calls and video conferencing and basic knowledge of AV equipment.
• Ability to work within deadlines with excellent attention to detail requested by your team.
• A willingness to support colleagues and get involved in other duties outside of the scope of your role.

Stephenson Harwood is an international law firm and were committed to creating positive partnerships with our clients. We represent listed and private companies institutions and individuals building lasting relationships to help them succeed in a complex and ever-changing world.

Our focus is on five core sectors: Energy Transition Life Sciences and Healthcare Private Capital and Funds Technology and Transportation and Trade.

With more than 1400 people including 210 partners across eight offices in Europe the Middle East and Asia we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world blending local knowledge with global savvy for clients in over 100 countries.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our brand strengths:

GO FAR GO TOGETHER

EXPERTS IN MORE THAN LAW

CAN DO PERSONALITIES

ALWAYS READY