Operations Coordinator (0096962T)

Title: Operations Coordinator

Position Number:T

Hiring Unit: College of Education / Kinesiology and Rehabilitation Science

Location: Manoa

Date Posted: March 9 2026

Closing date: March 24 2026

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Other Conditions: Extramural funds. Appointment to begin April 2026 or soon thereafter. Renewal contingent upon satisfactory performance department needs and availability of funds.

Duties and Responsibilities

• *Provides administrative fiscal and program management analysis support to project faculty and staff.
• *Participate in the formulation of program operational plans including writing of internal program controls.
• *Prepare facilitate and/or process purchase orders direct payments travel requests/completions contracts stipends and other related procurement and fiscal activities in RCUH KFS UHF and eTravel systems ensuring compliance with agency federal state and University rules and regulations.
• *Reviews authorizes and initiates procurement of equipment and supplies including preparation of specifications and securing appropriate bids from vendors.
• *Review monthly expenditures and university reports and maintains accurate accounting of project budget information and expenditures develop financial spreadsheets and perform regular audits and reconciliations as necessary.
• *Coordinate plan and direct in conjunction with the project director meetings conferences workshops and major training events including assisting with logistics developing agendas and materials managing participant registration & identifying key stakeholders/attendees. Work at various geographical site/school locations including neighbor island and work on some weekends for project-related activities.
• *Communicate with Hawaii Department of Education (HIDOE) teachers and schools about project activities and requisite project and procurement documentation.
• *Organize data collection for project evaluation including administration of surveys and collection of video recordings and teacher artifacts.
• Coordinate and maintain the collection of consent and assent forms in the preparation of University human studies applications renewals and modifications.
• Assist with executing data sharing agreements (DSA) with the HIDOE; including the submission through the UH data governance process and follow up with requesting data based on the data sharing agreements with the HIDOE.
• Prepares the submittal of grant applications by reviewing budgets proofreading proposal and budget narratives.
• Prepare and edit reports agendas letters and complex documents such as quarterly and annual reports that require specific formatting; and gather interpret and analyze terminology and research for project requirements.
• In collaboration with project director disseminate project written reports and maintain and update project website and databases.
• Keep abreast of current University policies procedures regulations directives and State and Federal statutory requirements i.e. Hawaii Revised Statutes Hawaii Administrative Rules and Federal Acquisition Regulations.
• Performs other duties as assigned.

(*denotes essential functions)

Minimum Qualifications

1. Possession of a baccalaureate degree in Education Social Sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for project management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of extramurally-funded project coordination as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with program management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Familiarity with processing and maintaining standard financial documents such as purchase orders invoices and travel reimbursements in a higher education setting. Ability to ensure financial documents comply with internal policies procedures and external regulations.
10. Experience collaborating with educators within K-12 school systems.
11. Ability to travel independently and in a timely manner to various geographical locations. Requirement may be fulfilled by a valid Hawaii Drivers license (Class 3) a comparable drivers license or other means of transportation that meets position needs.
12. Ability to work before and after normal business hours including weekends and/or holiday.

Desirable Qualifications

1. Masters degree in education or related field.
2. Prior programmatic fiscal and personnel experience at an educational institution.
3. Familiarity with UH policies and procedures.
4. Experience with RCUH KFS UHF and eTravel systems.
5. Experience managing project budgets.
6. Experience developing professional development materials.
7. Experience preparing human studies protocols and renewals.
8. Experience with program evaluation.
9. Experience writing grant proposals.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit the following documents:1. cover letter indicating how you satisfy the minimum and desirable qualifications 2. names and contact information (including e-mail address) of at least 3 professional references 3. resume and 4. official transcripts (copies are acceptable with application; official transcripts are required upon hire). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

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Inquiries: Erin Centeio

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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