12 Month Head Secretary Career Center

Title: 12 Month Secretary

FLSA Status: Non-exempt

Classification: Educational Support Personnel

Immediate Supervisor:Building Principal

Waterloo Schools is an equal employment opportunity/affirmative action employer.

Job Summary: This position is responsible for performing general secretarial duties preparing reports and maintaining records as required greeting and attending to the needs of visitors (staff parents and students) to ensure the efficient and smooth operation of the school building.

Hiring Specifications:

Education

• High school diploma or equivalent required

Certification

• None required

Preferred Experience

• Five (5) years of clerical or secretarial experience preferred.
• Knowledge of High School Career and Technical Education programs.
• Experience supporting multiple staff members instructors or administrators in a fast-paced office setting.
• Experience with various Student Information Systems (Infinite Campus Canvas PowerSchool etc.).
• Experience with various school operating systems (Linq Raptor BMO Bound Frontline etc.).

Skills Knowledge & Abilities

• Strong oral and written communication skills
• Ability to multitask
• Ability to perform detail-oriented work
• Ability to meet deadlines
• Ability to establish and maintain effective working relationships and use good judgment initiative and resourcefulness when dealing with other employees and the public
• Ability to work effectively under stress changing work priorities and in emergencies
• Ability to work with diverse groups of people
• Ability to work effectively cooperatively and respectfully with staff parents students and community members regardless of race color creed gender sexual orientation gender identity ethnic/national origin religion marital status age socio-economic status or disability
• Ability to provide customer service in a fast-paced environment
• Ability to recognize sensitive issues and maintain confidentiality
• Ability to work a flexible work schedule as needed

Technology Requirements

• Basic computer skills (computer navigation email web browser Employee Portal)
• Intermediate computer skills (Google Suites search function student information systems basis promethean)

• High computer skills (familiarity with Education Tech Tools Informational systems specific to position)

• Ability to reach all skill levels listed if not already acquired

Supervision of Others:

• N/A

Personal Contacts:

• All district personnel
• Students Families Community and all building staff

Job Duties:

1. Performs general secretarial duties including but not limited to handling incoming/outgoing correspondence answering telephones taking messages making appointments filing preparing newsletters flyers letters invitations memos minutes agendas mailings and supervisors calendar.
2. Maintains an awareness of where when and how supervisor can be reached during office hours.
3. Promotes positive public relations in all daily contacts with students teachers staff parents and community members.
4. Maintains accurate records and prepares reports in accordance with established district procedures including but not limited to volunteer database committee database finance and budget.
5. Maintains confidentiality of all records and information.
6. Distributes mail and school delivery to appropriate staff in a timely and accurate manner.
7. Supervises co-op students as directed.
8. Assists at work-related events sometimes during non-regularly scheduled hours.
9. Performs other duties as assigned.

Physical Requirements:

Additional requirements: Successful completion of post-offer drug screening and physical as well as background check.

Terms of Employment: Twelve month contract per Board policy and administrative guidelines.

Required Experience:

Junior IC