Project Manager Admin II

San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Project Manager - Admin II

Job Type: Temp to hire

Job Duration: 6 months Extension

Location: San Francisco CA 94105

Possible temp to hire
Location: Bay Area role with occasional travel to project sites as needed.

Job Description:

The AMER Project Manager will lead multiple concurrent commercial office corporate interiors and serviced office projects across the AMER Real Estate & Workplace portfolio. They will own day-to-day execution for CapEx projects ensuring delivery on time within scope and within budget under clients direction.

Responsibilities:

Coordinate end to end project activities for several AMER office projects in parallel.
Develop and maintain detailed project plans and schedules - set deadlines assign tasks and monitor progress against milestones and budgets.
Manage changes to project scope schedule and costs using appropriate approval and verification processes and track performance using project tools and metrics.
Coordinate with internal teams and external partners (landlords general contractors vendors) on site access logistics and recurring project meetings.
Prepare and distribute agendas meeting minutes action items and status reports. Track and drive closure of open issues across projects.
Maintain CapEx and budget trackers (commitments change orders forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks procurement processes.
Prepare concise monthly financial and status summaries including variance explanations for Real Estate & Workplace and Finance stakeholders.
Keep project documentation organized and current in Client systems.
Help standardize and maintain templates for status reports checklists trackers and other project artifacts across AMER projects.
Support workplace readiness and handover including FF&E minor works signage punch lists and day one readiness with Workplace IT/AV Security and vendors.
Track completion of close out requirements (O&M manuals warranties as builts training) from landlords/GCs and ensure smooth transition to operations.
Meet with internal stakeholders to clarify requirements and objectives and provide clear regular updates to cross functional and leadership audiences.

Requirements:

7-10 years of Project Management experience with full responsibility for budget schedule procurement quality and risk across planning design construction close out and post occupancy phases.
Demonstrated experience delivering commercial office and corporate interiors projects ideally including serviced offices and multi site portfolios.
Proven ability to manage and prioritize multiple projects simultaneously with strong follow through in a fast paced environment.
Experience working with landlords serviced office providers general contractors and vendors on tenant improvements and base building projects.
Strong skills with spreadsheets and project tools (e.g. Smartsheet Asana or similar; presentation tools such as Google Slides/PowerPoint). Comfortable owning trackers dashboards and reporting.
Excellent written and verbal communication skills including the ability to synthesize complex project details into clear concise updates for cross functional teams and leadership.
Highly organized detail oriented and able to independently drive progress while escalating risks with clear options and recommendations.

Preferred Qualifications

Experience within technology or high growth environments.
Familiarity with serviced office / flexible workspace providers and operating models.

Job Title: Project Manager - Admin II Job Type: Temp to hire Job Duration: 6 months Extension Location: San Francisco CA 94105 Possible temp to hire Location: Bay Area role with occasional travel to project sites as needed. Job Description: The AMER Project Manager will lead multiple c...