Office Assistant, Offices

Copenhagen Infrastructure Partners

Job Location:

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Do you want to join a global leader in renewable energy infrastructure investments If so Copenhagen Infrastructure Partners (CIP) is currently looking for an Office Assistant to join our Offices team based in Tokyo Japan.

Role

As our new Office Assistant (OA) you will be responsible for supporting the Office Manager with various office-related tasks. You will serve the growing onsite team and external visitors managing responsibilities such as maintaining common areas coordinating with vendors handling administrative duties supporting employee travel arrangements and assisting in organizing company events. Additionally you will provide administrative support to senior management and assist with employee onboarding and offboarding processes.

Responsibilities will consist of but are not limited to:

General Administrative Support: Provide comprehensive assistance to the Office Manager in all administrative functions including filing copying data entry and document management. Perform various ad-hoc administrative tasks to support management and employees as needed.
Facility and Maintenance Management: Ensure the upkeep and maintenance of common areas such as meeting rooms and the pantry. Support facility management activities including maintenance and safety inspections. Coordinate with vendors and service providers to address office-related needs.
Guest and Event Coordination: Manage external guest procedures including conference room setup liaising with building security and welcoming guests upon arrival. Facilitate the organization of company events meetings and training sessions.
Travel Assistance: Assist with employee travel arrangements and hotel bookings.
Senior Management Support: Provide administrative support to senior management. Assist in the implementation and monitoring of company policies and procedures.
Provide general firstline office IT support as needed coordinating with the IT team when required.
Ad-hoc Support: Proactively support the Office Manager and team with additional ad-hoc administrative operational and office-related tasks as needed in a dynamic office environment.

You

We are seeking a driven and collaborative individual with a bachelors degree in business administration management or a related discipline. You should have a minimum of 2 years of relevant administrative experience preferably within a multinational corporation.

Key qualifications include:

Strong understanding of office management systems and procedures.
Advanced skills in MS Office applications (Word Excel PowerPoint).
Proficiency in both spoken and written Japanese and English
Exceptional time management skills capable of multitasking and prioritizing effectively.
Excellent communication and interpersonal skills demonstrating resilience and a service-oriented mindset.
Proactive team player with the ability to work independently.

The process

Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role please reach out to our Talent Acquisition team at . We do not include CVs and Cover Letters sent by email.

As we continue to improve our candidate experience diversity and avoid unconscious bias please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.

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Building value that matters
Founded in 2012 Copenhagen Infrastructure Partners P/S (CIP) today is the worlds largest dedicated fund manager within greenfield renewable energy investments and a global leader in offshore wind. To date CIP has developed and constructed more than 50 greenfield renewable projects around the world. CIP is developing a greenfield project portfolio of 160GW total and 16 GW is in operation or under construction. CIP manages 13 funds and has to date raised approximately EUR 35 billion for investments in energy and associated infrastructure from more than 200 international institutional investors.

CIP has a multinational team of 500 full-time employees with extensive experience and knowledge within the fields of renewable energy project development and regulated addition CIP has a broad range of competencies within corporate finance mergers & acquisitions engineering construction project development and project management.

CIP has built a prominent investment team capable of originating proprietary investment opportunities and executing projects and investments based on the teams industrial background large industrial network and extensive experience in structuring executing and managing investments within energy infrastructure. Headquartered in Copenhagen CIP also operates from key locations across the globe including offices in Hamburg Munich London Utrecht New York Tokyo Melbourne Luxembourg Kuala Lumpur Seoul and addition CIP has 17 local project offices globally.

For more information visit .

Required Experience:

Junior IC

Role

Responsibilities will consist of but are not limited to:

General Administrative Support: Provide comprehensive assistance to the Office Manager in all administrative functions including filing copying data entry and document management. Perform various ad-hoc administrative tasks to support management and employees as needed.
Facility and Maintenance Management: Ensure the upkeep and maintenance of common areas such as meeting rooms and the pantry. Support facility management activities including maintenance and safety inspections. Coordinate with vendors and service providers to address office-related needs.
Guest and Event Coordination: Manage external guest procedures including conference room setup liaising with building security and welcoming guests upon arrival. Facilitate the organization of company events meetings and training sessions.
Travel Assistance: Assist with employee travel arrangements and hotel bookings.
Senior Management Support: Provide administrative support to senior management. Assist in the implementation and monitoring of company policies and procedures.
Provide general firstline office IT support as needed coordinating with the IT team when required.
Ad-hoc Support: Proactively support the Office Manager and team with additional ad-hoc administrative operational and office-related tasks as needed in a dynamic office environment.

You

Key qualifications include:

Strong understanding of office management systems and procedures.
Advanced skills in MS Office applications (Word Excel PowerPoint).
Proficiency in both spoken and written Japanese and English
Exceptional time management skills capable of multitasking and prioritizing effectively.
Excellent communication and interpersonal skills demonstrating resilience and a service-oriented mindset.
Proactive team player with the ability to work independently.

The process