School Counselor Secretary Charlottesville High School Immediate Opening

Job Title: School Counselor Secretary

Location:Charlottesville High School

Reports to:Principal

FLSA Status:Non-Exempt

The School CounselorSecretary is required to schedule activities and/or meetings; gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data and utilize specific job-related equipment. Some problem-solving may be required to identify issues and select action plans. Problem-solving with data may require independent interpretation and problem-solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; working under time constraints; maintaining confidentiality; and working with frequent interruptions. Responsibilities include: working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is a continual opportunity to impact the organizations services.

Responsibility:The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; some stooping kneeling crouching and significant fine finger dexterity. Generally the job requires 80% sitting 10% walking and 10% standing. This job is performed in a generally clean and healthy environment.

Essential Functions:Communicates with parents students staff person by telephone or by letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.

• Prepares a variety of reports and written materials (e.g. letters to parents etc.) for the purpose of conveying information regarding the school and/or district activities and procedures.
• Processes documents and materials (e.g. attendance records student placement disciplinary and/or suspension notices etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries from a variety of individuals (e.g. staff parents probation officers other schools and/or students etc.) for the purpose of providing information and/or directions as may be required.
• Assists other personnel as may be required (e.g. School Counselors School Secretary Assistant Principal teachers etc.) for the purpose of supporting them in the completion of their counseling and work activities.
• Works closely with the school registrar.
• Maintain high standards of confidentiality while working cooperatively with students parents social workers and outside agencies

Job Requirements:

Skills Knowledge and Abilities are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes policies regulations and/or laws; operating standard office equipment including utilizing pertinent software applications; performing standard clerical procedures; and preparing and maintaining accurate records. Knowledge is required to perform basic math; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include common office machines and software and office methods and practices.

Evaluation:

The School Counselor Secretary is evaluated by the school administration.

Contract Length:

220 days unless specified to include a different number of days.

Required Experience:

Junior IC