Internship Vendor Master Data

About This Role:
As a Vendor Master Data Intern you will play a vital role within our dynamic VMD team contributing to essential activities related to vendor onboarding data maintenance and ensuring database integrity. This 12-month internship offers you hands-on experience with Vendor Master Data processes allowing you to leverage your university-level accounting and business knowledge within a real shared services environment. You will be responsible for managing vendor data processes verifying information accuracy and supporting data integrity initiatives. This role is crucial in maintaining the quality and compliance of our vendor management systems directly impacting the efficiency and reliability of our service offerings.

What Youll Do:

• Conduct regular outbound calls to vendors to verify and confirm bank account details adhering to internal policies and security requirements.
• Support the vendor creation and maintenance process in the system ensuring accuracy completeness and compliance with global standards.
• Perform Vendor Master Data cleanup tasks based on provided instructions to enhance data quality consistency and process efficiency.
• Document confirmations in line with internal control and compliance requirements.
• Escalate discrepancies or situations where verification cannot be completed.
• Prepare simple reports summarizing cleanup progress such as the number of records updated.
• Assist in the onboarding process by creating new vendor records in the ERP system.
• Update existing vendor data including addresses contact details tax information and bank details.
• Check submitted documentation for completeness and accuracy before processing.
• Collaborate with P2P teams and business requesters to resolve missing or unclear information.

Who You Are:
You are a detail-oriented individual with a strong eagerness to learn and a willingness to challenge the status quo. Your analytical skills and comfort with multitasking allow you to navigate complex environments with ease. You possess excellent communication skills enabling you to interact effectively with vendors and internal stakeholders. Your international mindset and team-player attitude make you a valuable asset to the VMD team. You are comfortable working in Excel and financial ERPs such as Oracle and have a professional fluency in English with additional languages considered an advantage.

Required Skills:

• Bachelors degree in Finance Accounting Economics Business Administration or a related field.
• Professional fluency in English; additional languages are considered a plus.
• Comfortable working in Excel and financial ERPs (e.g. Oracle).
• Strong attention to detail.
• Basic analytical skills.
• Eagerness to learn and willingness to challenge the status quo.
• Ability to navigate a multitasking environment.
• Strong communication skills.
• An international mindset.
• Team-player attitude.

Preferred Skills:

• Experience in a shared services or global business environment.
• Familiarity with vendor management processes

Additional information:

• This is a 12-month internship up to 32 hours per week with an hourly rate of 3140 PLN.

• Candidates must based in Poland have a valid work permit and be fluent in Polish.

#LI-Hybrid

About Biogen Poland

Our Warsaw office is a complex hub for local regional and global roles. Regardless our role and reporting line were driven every day by our unique purpose working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds experiences and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations were inviting you to join our team.

About Global Business Services (GBS)

The Global Business Services (GBS) team transforms Biogens business processes scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model operational transparency and best practices. Aiming to be a world-class organization GBS excels in people solutions execution and partnerships championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands this is a place for you. We give you a lot of opportunities for growth on a business and social ground.

Additional Information

Benefits

Competitive Total Rewards: Base salary is determined by your experience skills and internal equity complemented by an annual bonus to recognize your performance and contributions.

Comprehensive Benefits for You and Your Family: Includes life insurance pension program contributions mental health resources remote work allowance and flexible work arrangements.

Learning Growth & Recognition: Access professional development funding training platforms employee referral bonuses opportunities to contribute to impactful projects at Biogen and social activities.