Administrative Assistant

• SCHEDULE: Monday-Friday approximately 40 hours a week
• BENEFITS: This position is full-time benefit eligible elective benefits include:
  • Medical dental hearing and vision insurance.
  • Marathon Health Clinic - a premier on-site healthcare provider. A separate entity from Herrs located at our Nottingham PA facility. This facility ensures easy access to tailored healthcare services preventative care wellness programs for employees on any medical plan
  • Opportunity to contribute to a 401k with a generous Company Match Program Annual Company Profit Sharing
  • Paid vacation holiday and sick time.
  • Paid Employee referral program.

• HS diploma or equivalent required.
• 1-2 years related experience preferred.
• Microsoft Office Suite intermediate experience preferred; basic skills required.
• Demonstrates exemplary customer service and professionalism.
• Demonstrated experience to work independently or as a team.
• Demonstrated experience with attention to detail and excellent organization skills.
• Maintain strict confidentiality and professionalism dealing with all matters.

• Performs work required for this position in an office environment.
• Remains sedentary for moderate to extended periods of time.
• Required to us a computer monitor keyboard and mouse for extended periods of time.
• Ability to lift up to 30 pounds on occasion.

Key Responsibilities

• Provide administrative support related to purchase order processing receiving documentation invoice matching and uploads to software platform.
• Process order request from multiple departments from supply ordering with office cleaning and PPE supplies.
• Assist with support on Co-Packer inventory uploads to the material portal system.
• Receive and process (scan and send) all Point of Deliveries (POD) from N.E. warehouse.
• Place orders for office supplies to re-stock Corp. office supplies.
• Assist as requested with handling routine correspondence such as filing updating calendars maintaining spreadsheets updating presentations and other clerical needs.
• Sort and distribute department mail on a daily basis.
• Manage department and corporate office supply process including inquiries orders and replenishing office stock. Re-stock numerous areas with proper office and beverage supplies to support corporate building.
• Ensure daily maintenance of copiers to include filling paper ordering and keeping track of toners and other copier resources.
• Back fill any Supply Chain Coordinator roles for absences to keep all receiving invoicing and order follow current as support to the plant or Co-packers.
• Serve as back-up support to Office Services Coordinator for mail distribution at Nottingham campus.

• Answer and direct all incoming phone calls to appropriate individuals.
• Communicates and collaborates effectively while striving for the highest possible outcomes for customers and our organization.
• Develops and maintains strong working relationships with internal and external customers.