Brand & Marketing Team Coordinator (6 Months FTC)

At the heart of everything we do is our vision to change lives every day and our mission to grow The National Lottery responsibly and champion its impact.

We are Allwyn UK part of the Allwyn Entertainment Group a multi-national lottery operator with a market-leading presence acrossthe USA (Michigan and Illinois) andEurope includingCzech Republic Austria GreeceCyprusand Italy.

While the main contribution of The National Lottery to society is through the funds togood causes at Allwynwe put our purpose and values at the heart of everything we us as we embark on a once-in-a-lifetime largescale transformation journey by creating a National Lottery that delivers more money togood causes.

Welltalk a bit more about us further down the page but for now letstalk about the role and whowerelooking for

A bit about the role

The Brand & Marketing Team Coordinator (Marketing TC) provides high-quality proactive administrative and coordination support across the Brand & Marketing function. The role is central to keeping the team running smoothly ensuring diaries meetings and travel arewell managed purchase orders and invoices are processed accurately and on time and key departmental processes and trackers are kept up to date.

This is a hands-on service-oriented role that requires strong organisation confidence working with senior stakeholders and the ability to juggle multiple competing priorities in a fast-moving environment.

Whatyoullbe doing

Purchase ordersinvoicesand supplier processes

• Own day-to-day PO administration for the department: raising POs chasing approvals updating PO trackers goods receipting (GR) handling invoice queries and resolving discrepancies with Procurement/Finance/Suppliers.

• Maintain PO trackers with frequent updates (e.g. twice daily) and proactively escalate urgent POs to ensuretimelyapproval and delivery.

• Support new supplier set-up and requests (e.g. via Coupa) and manage related documentation and approvals.

Diarymeetingand stakeholder support

• Provide diary management and meeting coordination for senior stakeholders (including booking rooms/desks managing clashes ensuring agendareadinessand supporting follow-ups).

• Arrange recurringcatch-ups(e.g. weekly) and actively manage key forums such as the Creative Excellence Clinic (scheduling moving meetings whenrequired securing rooms and attendance).

• Coordinate internal and external meetings including agency meeting requests ensuring guest passes/parking meeting rooms and on-site hosting arrangements are in place.

Team coordinationcommsand events

• Support department and sub-team forums (e.g. Creative Hub Creative Production Consumer Comms Winner Services and other Marketing teams) with agendas minutes/actions venuescateringandlogistics.

• Manage team days all-hands and ad hoc events including booking meeting space organising catering and sending relevant team communications.

• Maintain and keep up to date key distribution lists (e.g. marketing email groups creative hub email groups) and circulate relevant departmental comms.

Travel expenses and admin

• Book travel for the department (flights trains taxis hotels) and coordinate itinerary changes as needed.

• Support expenses processing and prompt monthly submission tracking and follow-up (including diary prompts for submission deadlines).

• Manage catering requests using internal and external suppliers and provide meeting & greeting/hosting support for visitors.

Systemsaccessand contractor processes

• Manage ServiceNow workflows for contractor extensions leavers newstartersand resource changes.

• Coordinate guest accounts and access:maintaintrackerssubmitre-activation requests when needed and ensure access to relevant SharePoint drives is updated appropriately.

• Support onboarding of new starters (practical set-up accessintroductionsand day-one readiness).

Other key recurring tasks

• Prepare and send EuromillionsClearcastsubstantiation letters on schedule (e.g. Monday and Wednesday mornings).

• Process P-card requests for the department and support reporting requests (e.g. GRNI report for Media tracker whererequired).

• Download and distribute required weekly reporting packs (e.g. trading deck distribution on Mondays after 3pm) to agreed stakeholders.

What experiencewerelooking for

Essential

• Demonstrable experience in a similar administrative/team coordination role including diary management for senior stakeholders.

• Excellent organisational skills strong attention to detail and the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills with a confident professional stakeholder style.

• Proficiencywith Microsoft Office (Outlook WordPowerPointand Excel).

• Comfortable working with financial and procurement processes; experience raising POs and handling invoice queries.

Desirable

• Experience using SAP (including goods receipting/GR) and/or Coupa procurement workflows.

• Experience using ServiceNow (or similar ticketing systems) for contractor/onboarding/leaver processes.

• Experience supporting marketing creative production or agency-heavy environments.

Key Measures of Success:

• POs raised and approved promptly; trackersaccurateand up to date; invoice queries resolved quickly with minimal disruption.

• Senior stakeholder diaries and key meetings managed smoothly (few/no clashes; good preparation and follow-through).

• Departmental processes (travel access onboarding communications) run reliably with clear ownership and stakeholder satisfaction.

• Team events and comms delivered on time with positive feedback from the function.

About us

At Allwyn we are dedicated to changing lives and growing the National Lottery responsibly championing its positive impact on people places and the planet.

• Innovation -We pride ourselves on it!Wereconstantly looking for new ways to excite our customers bringing new products to market toenjoywhich is all supported by our responsible play values and making them accessible to all.

• Giving back Did you know that playing the lottery generates around 30m a week for charities andgood causesin the UK Our aim is to have doubled this number by the end of the first 10-year license.

• Sustainability Our aim is to become a net zero national lottery. We have 2030 targets to decarbonise our operations and transitioned to renewable energy providers made our London and Watford offices zero gas and ensured our fleet consists of low-emission additionwereworking with our value chain partners to develop a net zero target date.

• Empowering every voice We believe in creating a culture where everyone feels they belong can be themselves has access to opportunities and can thrive for the benefit of good diverse teams are working hard to make all parts of The National Lottery inclusive whether people play a game in a store or onlinebecause when everyone can play everyonewins..

An inclusive reward offering with wellbeing at the centre

At Allwyn inclusion is built into how we care for our people. Our benefits and policies support colleaguesand their familiesat every stage of life and career. By prioritising wellbeing and belonging we create a workplace where everyone feels valued rewarded and empowered to people are more than colleagues -theyrewinners driving positive change and making a real difference in communities.

We are a Disability Confident Leader which meanswevetaken proactive steps to ensure our workplace is accessible and inclusive for disabled and neurodivergent colleagues and candidates. As part of this we offer an interview to disabled applicants who meet the essential requirements of the job.

If you need anyassistanceor adjustments to this job description or in the application process please contact a member of the talent team atandwellbe happy to help.

BENEFITS

• Matched pension contributions up to 8.5%

• 26 days annual leave 2 Life Days (and bank holidays)

• Single Private Health Cover

• Complimentary Private Medical

• Income Protection

• Flexible Benefits EV SchemeMoney Coach Will WritingMortgage AdviceDental and Eye Care Schemes.

• EnhancedFamily Leave (MaternityPaternity Adoption)

• WellnessAllowance500

• Employee AssistanceProgramme

• Discounted Health Assessments

• Volunteering Days

• Matched Funding

Required Experience:

IC