Data Center Contract Admin

We are seeking a Contract Management Specialist to support client-side contract administration for large-scale English-language data center projects. This role is responsible for managing contract preparation and approval workflows cost-related processes and coordination with internal and external stakeholders.

Key Responsibilities

1. Contract Preparation & Management

• Lead the drafting of contract documents using provided templates (such as SOW WO VO EOT).
• Coordinate contract-related matters with internal teams and external stakeholders.
• Drive contract approval workflows with clients and project-related SPVs (e.g. G.K/TMK).
• Archive executed contracts in SharePoint and SmartSheet.
• Upload VOs (Variation Orders) and executed EOTs to Procore.

2. Procurement & Vendor Management

• Create and track PO/CO in Yardi/Felix ensuring timely updates to relevant stakeholders.
• Collect required documentation for new vendors and manage their registration in financial systems.
• Support submissions to the Supply Chain Assurance system and assist procurement team reviews.
• Communicate assigned PO numbers to contractors and vendors.

3. Cost & Financial Administration Support

• Maintain accurate databases including contract logs invoice logs insurance logs and SPV (TMK/G.K) ledgers.
• Update cash flow files with payment forecasts and support internal teams to ensure monthly cash flow accuracy.
• Conduct monthly audits to verify and improve ledger data accuracy.
• Assist with invoice-to-PO matching and issue new PO/CO as needed.
• Extract data from cost management systems and prepare monthly client cost reports using client-specified templates.
• Coordinate PO closures reconciliation of final payment amounts and FX adjustments.

4. Document Control & Compliance

• Collect store and manage required contractual documents (e.g. insurance certificates bank guarantees).
• Follow client policies procedures and compliance requirements throughout all processes.

5. Project Close-Out Support

Lead coordination for contract close-out activities including:

• Drafting Final Account Statements.
• Managing return of bank guarantees.
• Closing POs and conducting final reconciliations within cost management systems.
• Reporting close-out status for each project.

6. Stakeholder Engagement

• Clearly communicate expectations to internal stakeholders and support them in delivering required outcomes.
• Build strong working relationships with cross-functional teams vendors and clients.

Qualifications :

• Bilingual proficiency in Japanese and English

• Strong interest in the data center industry

• Ability to propose and implement process improvements related to contract and cost management including best practices and workflow efficiency

その他の情報 :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time