Executive Assistant I Nemours Estate

Join our team as an Executive Assistant I part-time 20 hours per week!

Nemours Estate is a 225-acre public garden and historic home dating back to 1910. Its benefactor Alfred I. duPont also established the Nemours Childrens Hospital Delaware with which it shares a campus and a historic property and public garden Nemours Estate is perhaps the only such location worldwide situated beside a pediatric hospital. Consequently the Estate is uniquely placed to explore the intersections of health well-being arts history and horticulture.

The Executive Assistant I is a part-time 20 hours per week position responsible for providing administrative support functions at Nemours Estate. The ideal candidate will handle a variety of responsibilities requiring general knowledge of Nemours Estate the Alfred I. duPont Charitable Trust and Nemours Childrens Health. The person in this position will demonstrate excellent administrative skills with energy tact and confidentiality that promotes a positive environment with leadership staff and guests. Skills required to successfully perform this position include working in a fast-paced office prioritizing tasks handling multiple inquiries with adaptability and quick problem solving while working independently. The candidate must excel in attention to detail accountability and follow instructions. The person must possess excellent communication and written skills.

This position will report to the Nemours Estate Business Office Supervisor and will provide basic administrative support to the Nemours Estate Executive Leadership Team.

Responsibilities:

1. Stock organize and track copy room supplies breakroom supplies first aid kits and miscellaneous items in multiple buildings on Nemours Estate property.
2. Periodically retrieve and distribute correspondence and packages to various buildings on Nemours Estate property as well as preparing mailing labels.
3. Track and distribute donation requests (i.e.: Nemours Estate Guest Passes).
4. Order organize set up and clean up catering orders for multiple departments at Nemours Estate.
5. Review and distribute general Nemours Estate in-box emails to appropriate departments.
6. Maintain Estate AED machines with Biomedical Engineering Department & Public Safety Department.
7. Monitor office equipment functionality and submit Help Desk Tickets as necessary.
8. Order and replace toner cartridges for printers and copiers.
9. Order flowers for miscellaneous occasions.
10. Recycle batteries at the Receiving Dock.
11. Assist with events and programs as needed.

Qualifications:

• Minimum of 1 year of administrative assistant experience required.
• High School diploma required
• Valid drivers license required