Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Do you want to be a difference-maker Are you a GREAT communicator If so then MTN Automotive Training systems may be just the place for you. MTN is dedicated to helping dealers and theirteams grow and succeed by trainingon innovative processesand products including technology for both service and sales. MTN is changing the way business is done at dealerships and people are loving the change! Based in Tulsa OK.
Job Summary:
The Executive Assistant provides high-level administrative support to the MTN Executive Team
The Key job duties for this position are as follows:
Operations Management:
- Drafting and proofing emails memos invoices reports contracts and other documents.
- Drafting reports preparing presentations taking meeting notes (both virtual and in person) maintaining records filing and managing expenses for the team etc.
- Retrieves information as requested from records emails and other related documents; prepares written summaries of data when needed
- Maintains communication records and upkeep of CRM
- Responds to and resolves administrative inquiries and questions
- Helps create content for MTN and Nelson University
- Flexible in availability through phone or text
- Assists in the onboarding process of new team members
- Assists CEO and Executive team as needed
Calendar Management:
- Managing prioritizing and executing effective scheduling
- Daily observation and awareness of executive calendars and communicates calendar priority when necessary
- Manages calendars for meetings rooms
- Prepares agendas and schedules for meetings
Travel & Logistics:
- Coordinating and booking complex detailed and sometimes international travel itineraries meetings and agendas for the entire team
- Communication to team any travel logistics
- Collecting and submitting travel receipts
- Tracking expense reports
- Submitting and reconciling per diem
Administrative Support:
- Orders supplies and keeps all pertinent areas stocked
- First point of contact for office visitors
- Welcomes and directs visitors and clients
- Maintains digital filing systems
- Hosts and leads hospitality events of MTN such as organization of meetings ordering food set up and tear down
- Maintains and keeps track of office related expenses
- Responsible for overseeing the upkeep of office space and building amenities
- Oversees internship responsibilities
- Prepares printed materials for team both in-house and through 3rd party vendors
- Maintains good working relationships with MTN 3rd party vendors
Attributes:
- Proactive with a problem-solving Mindset
- High level of professionalism
- Adaptable
- Punctual
- High Emotional Intelligence
- Strong organizational skills
- Strong verbal and written communication skills
- Discernment
- Ability to handle sensitive highly confidential information with absolute discretion.
- Trustworthy
- Maintains positive attitude when flexibility is required
- Understands and teaches MTN processes products or vendors technology/processes
- Travel as required
- Performs additional duties as assigned by executives.
- Proficient in Microsoft Suite and CRM
We offer Excellent Compensation Packages:
Starting salary for this role is $55K/year! We offer our team an excellent benefits package including medical dental vision and flex spending options! We have a very competitive 401k plan with company matching contributions! We offer paid training!
MTN Automotive Training is an Equal Opportunity Employer
We are an equal opportunity employer and prohibit discrimination/harassment withoutregard to race color religion age sex national origin disability status genetics protectedveteran status sexual orientation gender identity or expression or any other characteristicprotected by federal state or local laws.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Do you want to be a difference-maker? Are you a GREAT communicator? Do you like to travel? If so, then MTN Automotive Training systems may be just the place for...
