Admin Assistaant
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Details
Responsible for the daily financial operation of the department Coordinates the billing invoicing payment processing HR related paperwork and other administrative and clerical duties for all groups within the Department. Performs administrative and general office duties for the Department and supports all other related duties as needed.Job Description
Essential Functions
- Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
- Responsible for the daily financial operation of the department.
- Provides administrative and clerical support to the Director and the Supervisors and staff members of the Department. Assists the AV Supervisor in preparing the AV daily work assignments and may be asked to help other Supervisors in preparing divisional work schedules. Maintains the AV function of the EMS system(room booking system). This includes all the AV resources for each room. Uses EMS to create reports to assist in the everyday operation of the AV department.
- Primary responsibility for entering the automated lecture capture schedule into Panopto.
- Processes screens and distributes incoming mail for the department replies to relevant billing and vendor correspondence and screens phone calls for the Department.
- Maintains all HR-related documentation for the Department.
- Maintains departmental and vendor files including Purchase Card records. Orders supplies for the department. Prepares all external and internal requisitions and maintains records of all supplies and materials ordered.
- Maintains file of all budget sub-codes and provides hard copy file of all purchase orders ensuring that proper payment to vendors is coordinated with Accounts Payable.
- Coordinates the monthly completion of all work order records by the four Supervisors and creates monthly IDT files for submission to AP. Maintains the annual database of all monthly income (including all no-charges) and expenses and provides the Director with monthly and annual statistics as needed.
Competencies (Knowledge Skills and Abilities Required):
- Basic bookkeeping and computer skills and familiarity with MS Excel Filemaker WorkDay and EMS.
Minimum Education and Experience Requirements:
Education:
- Bachelors degree required.
AND
Experience:
- Minimum of 1-3 years of administrative experience.
Work Shift
Workday Day (United States of America)Worker Sub Type
RegularEmployee Entity
Thomas Jefferson UniversityPrimary Location Address
1015 Walnut Street Philadelphia Pennsylvania United States of AmericaNationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.
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Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
At Thomas Jefferson University in Philadelphia, PA, we are helping you to redefine what’s possible with innovative and tailored education opportunities.
