Assistant Business Office Manager

At MBK Senior Living were committed to putting people first our residentsandteam members. Exceeding expectations and enriching lives drives our day-to-day. And its all powered by Yoi Shigoto a Japanese concept that translates to good quality work. Its more than a mantra. Its part of our company-wide commitment to build trust set high standards and develop potential in ourselves and others!

Whether youre looking for a flexible part-time job or the pathway to a lasting career youll find it here at MBK Senior Livingand a whole lot more! When you join the MBK Senior Living team youll enjoy:

-Impacting lives and building lasting relationships

-Executing exceptional signature programs in dining fitness wellness and care

-A supportive community team that encourages personal and professional growth and celebrates your

success

-A fun-filled energetic environment thats centered in hospitality and high-quality service

-Competitive salaries

-Professional development training and personal coaching through our Mentor Buddy and Executive

Director in Training Programs

-Education loan assistance & scholarships

-Financial and legal services

-Team Member discounts

-Health and Wellness resources

Full-time benefits include:

-Rich benefits package including Medical Dental Vision and 401k matching up to 4%

-Childcare and eldercare assistance

-Flexible spending accounts

If youre looking for a place where you can make an impact find purpose and joy and receive the training tools and support to reach your career goals look no further apply today!

Job Description

Job Summary:

The Assistant Business Office Manager plays a key part of the team that keeps the community running smoothly by supporting the Business Office Manager (BOM) with the day-to-day human resources payroll and accounting tasks. They partner closely with residents their families and community leadership and staff ensuring supportive compassionate and secure experience while upholding MBKs values and principles.

Duties & Responsibilities:

• Perform daily financial transactions and accounting support tasks related to accounts receivable (A/R) accounts payable (A/P) ensuring accuracy and timely processing.
• Coordinate and process resident billing and vendor payments including new resident admissions paperwork and follow up on overdue accounts and collections.
• Prepare and reconcile daily bank deposits payment ledgers financial reports and preliminary financial data for management reports.
• Assist BOM with budget tracking variance analysis and coordinating with Corporate to resolve resident billing and payment discrepancies.
• Support the payroll function by resolving basic time clock issues confirming and tracking hours worked inputting Paid Time Off and assisting in the timely transmission of payroll information; report labor discrepancies to the BOM and leadership.
• Perform core Human Resources (HR) administration including managing job applications posting openings scheduling and coordinating interviews processing pre-employment checks coordinating initial new hire orientation and required paperwork with Department Heads and assisting with leave occurrence documentation.
• Maintain and organize resident and employee files tracking required wage changes tax withholdings licensing and certification documents ensuring security and completeness.
• Coordinate the daily operations and scheduling of the front desk department under the direction of the BOM and in accordance with community policies and procedures.
• Assist the BOM and coordinate with Executive Director Department Heads and Corporate Office gathering necessary documentation for any community legal issues (e.g. subpoenas unemployment labor and disability claims).
• Maintain and update the staff roster for licensing (as required by the state) and the OSHA binder to ensure all worker compensation claims are filed and managed in accordance with community policy reporting status updates to the BOM.
• Assist in managing employee benefit programs by coordinating employee communication processing timely plan enrollments and terminations assisting with the recouping of employee deductions and maintaining organized insurance files.
• Assist in new resident move-in processes including financial paperwork.
• Identify opportunities to streamline office procedures for greater efficiency.
• Maintain a safe and secure environment for staff residents and guests following established safety standards policies and procedures.
• Understand and comply with Federal State and Local regulations and company policies and procedures concerning the department.
• Promote and lead with a spirit of teamwork and open communication in alignment with MBK principles and core values.
• Perform other job duties or special projects as assigned or requested by Supervisor.

Education and Licenses/Certifications Requirements:

• High school diploma or GED required.
• College degree in business or related field preferred.
• Required licenses or certifications as deemed by the state or community.

Experience Requirements (in years):

• 1 years of prior related work experience functioning in a similar role within a similar industry/work environment is essential.

• 1 years of fundamental accounting experience/knowledge preferred.
• 1 years of fundamental human resources experience/knowledge preferred.

Required Competencies:

• Working knowledge and understanding of HR payroll and accounting requirements.
• Demonstrated proficiency using Microsoft Office Suite (e.g. Word Excel and Outlook) and operating standard office equipment.
• Must complete required Background clearances health screening and provide negative TB test results within 7 days of employment (must be within the last 6 months).
• Valid state issued drivers license and valid insurance or reliable method of transportation.
• Must have excellent written and verbal communication skills including the ability to speak write and read English and must be comfortable with speaking in public settings and presenting to small groups.
• Must possess the ability to deal tactfully and professionally at all times with personnel residents family members and guests.
• Must possess strong organizational problem solving and time management skills.
• Must possess the ability to make sound independent decisions when circumstances warrant remain calm and effectively manage conflicts stressful or emergency situations.
• Ability and willingness to work independently without direct oversight and supervision.
• Must present a positive and professional image.

Physical Demands & Work Environment:

• Must be mobile and able to perform the physical requirements of the job including standing walking bending kneeling squatting reaching overhead and repetitive motion with or without accommodation.
• Ability to move intermittently throughout the workday in the community and between neighborhoods.
• Ability to sit and work at a computer for prolonged periods.
• Ability to lift and carry up to 50 pounds and push up to 250 pounds with or without accommodation as necessary.

Ability to assist in the physical movement of residents during routine transfers and in emergency situations.

Pay Rate: DOE

Inspiring people creating experiences and supporting goals are just a few ways MBK Senior Living creates a positive work environment. Its how we support our team members serve our residents and achieve our pursuit to be the senior living provider of choice in each market we serve.

MBK Senior Living has pursued this goal for more than 30 years. Currently the company owns and operates 35 Independent Living Assisted Living and Memory Care services in senior living communities throughout the Western United States. Were proud to have been ranked among the Top 50 Best Workplaces in Aging Services by Fortune magazine and certified as a Great Place to Work by the Great Place to Work Institute since 2017.

MBK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status genetic information or other protected reason. Our company is committed to providing access equal opportunity and reasonable accommodation for qualifying individuals in employment its services programs and activities. To request reasonable accommodation contact.

Regulatory Disclosures for Senior Living Communities with Medicaid Residents: An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding. If employed at one of our senior living communities that receives Medicare or Medicaid funding team members must not be considered an Excluded Party as defined by the U.S. Department of Health and Human Services any state Medicaid Programs and any additional federal and state government contract programs. If as a team member you learn that you are an Excluded Party at any time you must present your Excluded Party notice letter to your supervisor immediately.

Other Regulatory Requirements:If employed at one of our senior living communities team members must continually comply with certain laws and regulations that impact the company including but not limited to as applicable state licensing regulations the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Resident Rights as defined by the U.S. Department of Health and Human Services and any other federal or state laws relating to team members professional licenses.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an Excluded Party as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid addition at all times during your employment all associates must be in compliance with certain laws and regulations that affect the company including but not limited to Resident Rights HIPAA State licensing regulations and those laws relating you an associates professional license.